24-520.B1 - Field Operations Assistant

Hilcorp

Country: United States of America

Location: Deadhorse, AK

Time Type: Full time

Posted On: October 16, 2024

Job Objective:
Assists the Area Operations Manager, Production Foreman, Projects Foreman, and Wells Foreman in carrying out field operations, and provides administrative support as needed.

Essential Job Responsibilities:

  • Assists with obtaining, coordinating, formatting, inputting, and distributing morning reports.
  • Assists with daily operations, including taking calls from field operators, foremen, contractors, etc. .
  • Coordinates information for inclusion in the monthly forecasts and weekly budget reports.
  • Monitors and maintains records for authorization for expenditures (AFE), purchase order (PO) tracking, and bid collection.
  • Enters project costs in Siteview, updates field cost tracking estimates.
  • Enters well work cost in Wellview
  • Assist with vacation tracking, staffing levels, and other employee administrative tasks.  
  • Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.
  • Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
  • Manages and maintains production well file records, including well records, wireline tickets, well diagrams, morning reports, chemical programs, and regulatory requirements.
  • Creates purchase orders in SAP
  • Assist vendors with payment inquiries in SAP
  • Assist with yearly budget
  • Coordinate and reconcile credit card purchases
  • Coordinate celebrations and holiday parties

Other Job Responsibilities:

  • Other duties as assigned by management.

Qualifications:

  • One (1) year minimum of administrative assistant experience.
  • Ability to accurately solve problems and exceptional proficiency in data management.
  • Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
  • Ability to work a 14-14 rotational schedule on the North Slope of Alaska
  • Ability to live in Arctic conditions.
  • Ability to complete multiple, diverse tasks of differing priorities.
  • Ability to anticipate approaching problems and establish strategic plans for future success.
  • Ability to perform tasks and achieve results with a high degree of accuracy and precision.
  • Excellent written and verbal communication skills.
  • Outstanding administrative and organizational skills.
  • Proficiency in the use and application of the following software: Microsoft Office (Excel, Word, and Outlook).

Education Requirements:

  • Required: High School diploma or GED. Some college preferred.

Certifications, Licenses, Registrations:

  • None.