Job Objective:
Assists the Area Operations Manager, Production Foreman, Projects Foreman, and Wells Foreman in carrying out field operations, and provides administrative support as needed.

Essential Job Responsibilities:

• Assists with obtaining, coordinating, formatting, inputting, and distributing morning reports.
• Assists with daily operations, including taking calls from field operators, foremen, contractors, etc. .
• Coordinates information for inclusion in the monthly forecasts and weekly budget reports.
• Monitors and maintains records for authorization for expenditures (AFE), purchase order (PO) tracking, and bid collection.
• Enters project costs in Siteview, updates field cost tracking estimates.
• Enters well work cost in Wellview
• Assist with vacation tracking, staffing levels, and other employee administrative tasks.  
• Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.
• Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
• Manages and maintains production well file records, including well records, wireline tickets, well diagrams, morning reports, chemical programs, and regulatory requirements.
• Creates purchase orders in SAP
• Assist vendors with payment inquiries in SAP
• Assist with yearly budget
• Coordinate and reconcile credit card purchases
• Coordinate celebrations and holiday parties

Other Job Responsibilities:

• Other duties as assigned by management.

Qualifications:

• One (1) year minimum of administrative assistant experience.
• Ability to accurately solve problems and exceptional proficiency in data management.
• Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
• Ability to work a 14-14 rotational schedule on the North Slope of Alaska
• Ability to live in Arctic conditions.
• Ability to complete multiple, diverse tasks of differing priorities.
• Ability to anticipate approaching problems and establish strategic plans for future success.
• Ability to perform tasks and achieve results with a high degree of accuracy and precision.
• Excellent written and verbal communication skills.
• Outstanding administrative and organizational skills.
• Proficiency in the use and application of the following software: Microsoft Office (Excel, Word, and Outlook).

Education Requirements:

• Required: High School diploma or GED. Some college preferred.

Certifications, Licenses, Registrations:

• None.