24-520.B1 - Field Operations Assistant
Hilcorp
Country: United States of America
Location: Deadhorse, AK
Time Type: Full time
Posted On: October 16, 2024
Job Objective:
Assists the Area Operations Manager, Production Foreman, Projects Foreman, and Wells Foreman in carrying out field operations, and provides administrative support as needed.
Assists the Area Operations Manager, Production Foreman, Projects Foreman, and Wells Foreman in carrying out field operations, and provides administrative support as needed.
Essential Job Responsibilities:
- Assists with obtaining, coordinating, formatting, inputting, and distributing morning reports.
- Assists with daily operations, including taking calls from field operators, foremen, contractors, etc. .
- Coordinates information for inclusion in the monthly forecasts and weekly budget reports.
- Monitors and maintains records for authorization for expenditures (AFE), purchase order (PO) tracking, and bid collection.
- Enters project costs in Siteview, updates field cost tracking estimates.
- Enters well work cost in Wellview
- Assist with vacation tracking, staffing levels, and other employee administrative tasks.
- Assists environmental and safety staff with relaying information between staff regarding work assignments, inspections, problems, and training coordination.
- Answers, responds to, and/or appropriately directs telephone calls from staff, public, and outside vendors.
- Manages and maintains production well file records, including well records, wireline tickets, well diagrams, morning reports, chemical programs, and regulatory requirements.
- Creates purchase orders in SAP
- Assist vendors with payment inquiries in SAP
- Assist with yearly budget
- Coordinate and reconcile credit card purchases
- Coordinate celebrations and holiday parties
Other Job Responsibilities:
- Other duties as assigned by management.
Qualifications:
- One (1) year minimum of administrative assistant experience.
- Ability to accurately solve problems and exceptional proficiency in data management.
- Ability to establish and maintain effective working relationships with employees, supervisors, other departments, officials, and the public.
- Ability to work a 14-14 rotational schedule on the North Slope of Alaska
- Ability to live in Arctic conditions.
- Ability to complete multiple, diverse tasks of differing priorities.
- Ability to anticipate approaching problems and establish strategic plans for future success.
- Ability to perform tasks and achieve results with a high degree of accuracy and precision.
- Excellent written and verbal communication skills.
- Outstanding administrative and organizational skills.
- Proficiency in the use and application of the following software: Microsoft Office (Excel, Word, and Outlook).
Education Requirements:
- Required: High School diploma or GED. Some college preferred.
Certifications, Licenses, Registrations:
- None.