Job Title

Business Administrator II

Agency

Texas A&M University

Department

Finance - College of Education

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Our Commitment

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Who We Are

As part of the Division of Finance, we provide support to the School of Education. The School of Education offers undergraduate and graduate programs across multiple emphasis areas. Throughout history, the School of Education has been charged with transforming and enriching the lives through education and health. Created as a school for teachers, we are now a school for leaders. The Division of Finance serves by: • Providing outstanding service to our stakeholders • Facilitating best practices, including ensuring compliance with laws and regulations • Creating a culture of life-long learning and professional development within our division • Engaging in responsible stewardship of financial and people resources in a sustainable manner We invite you to learn more about our division at https://finance.tamu.edu/index.html

What We Want

The Business Administrator II, under direction of the Assistant Dean for Business Services, is responsible for all accounting functions within the department of Teaching, Learning, and Culture. These responsibilities include providing managerial expertise for departmental operations and advising on financial, budgetary, and accounting matters to departmental leadership and the college. Collects and reports on budgetary and expense data necessary to enhance decision-making. Manages fiscal planning activities for the department. Responsible for overseeing departmental operations and employees.

What You Need To Know

Salary: Compensation will be commensurate to selected hire’s experience.

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience:

• Bachelor’s degree or equivalent combination of education and experience.

• Six years of related experience in general office, accounting, or personnel operations.

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing and spreadsheet applications.

• Interpersonal and communication skills.

• Planning and organizational skills.

• Ability to multitask and work cooperatively with others.

Preferred Qualifications:

• Eight years of related experience in business or accounting operations.

• Experience with FAMIS, AggieBuy, Concur, Maestro, Compass, Flywire, Workday, Laserfiche, Business Objects.

Responsibilities

• Group together similar job duties with an estimated percentage of time it takes to complete. Add more job duties as necessary. Classification & Compensation recommends creating anywhere from 3-10 Job Duty Sections.  The minimum percentage of time allowable is 5%. The maximum can vary, but recommended practice is to try not to exceed 50% if possible. Under a duty section, describe the related tasks and an estimated percentage of time needed for each job category that must equal 100% (see example below).  Duties should be measurable and easy for the employee to understand.

• Unit Financial Administration- Administers all financial activity in the department. Serve as approver of vouchers & requisitions. Serve as primary contact for department head on all financial matters. Prepare and maintain operating budgets. Provides advice to the department head and program chairs regarding fiscal operations. Provides guidance on university rules and regulations to ensure fiscal compliance. Creates and provides annual budgets for program chairs. Prepares complex monthly and annual financial reports. Develops complex financial and statistical analysis and summaries. Audits unit business procedures and practices. Provides quarterly financial statements, reports, and strategic initiatives to the Assistant Dean for Business Services. Implements and audits business procedures and trains staff on new and existing procedures

• Supervision- Supervises, trains, and mentors Business Coordinator and student worker(s).

• Fiscal Compliance and Year-End- Administers fiscal activities, including year-end closing activities, regular budget updates and purchasing activities. Resolves operational and procedural financial problems.

• Texas A&M Foundation Administration and Scholarships. Manage and oversee TAMF accounts, post departmental scholarships, coordinate donor gifts and accounts, prepare TAMF voucher requests. Manages and oversees compliance with TLAC donor agreements. Responsible for student tuition administration for the department.

Why Texas A&M University? 

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes. 

• , , , with Texas A&M contributing to employee health and basic life premiums

• of annual paid holidays 

• Up to  and at least  month

• Automatically enrollment in the Teacher Retirement System of Texas 

• Health and Wellness:

• Professional Development: All employees have access to free  training, webinars, and limited financial support to attend conferences, workshops, and more 

• and   for completing a degree while a Texas A&M employee

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Affirmative Action/Veterans/Disability Employer.