Recruiting Coordinator

Wright Canada Holdings

Country: Canada

Location: Calgary, Alberta

Time Type: Full time

Posted On: September 28, 2024

Wright Canada Holdings, Ltd.

Title:  Recruiting Coordinator

Pay Type: Full-time, Salaried

Location: Calgary, AB

Remote Type: Hybrid (2 days in office, 3 days remote following training period)

Reports To: Recruiting Manager

JOB SUMMARY: The Recruiting Coordinator is responsible for conducting ongoing recruitment activities for positions under Hiring Managers within assigned company/division while working under the direction of the Recruiting Manager for Wright Canada Holdings. 

ESSENTIAL JOB FUNCTIONS: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions:

  • Coordinate recruiting processes for a designated company/division by communicating frequently with hiring managers to understand workforce needs.

  • Identify and implement efficient and effective recruiting methods based on the needs of the company/division and industry standards.

  • Collaborate with hiring managers to maintain detailed and accurate job postings and hiring criteria.

  • Compile and analyze data to make recommendations regarding the most cost-efficient advertising sources to utilize for recruiting.

  • Initiate job requisitions for open positions within the Human Resource Information System.

  • Coordinate job postings within the Human Resource Information System and place and monitor job postings/advertisements across other channels (online media and print).

  • Screen candidates and select qualified candidates for interviews with hiring managers. Verifies candidate credentials, including experience, certificates, and references.

  • Coordinate and assist with the interview process, attending and conducting interviews with hiring managers and other stakeholders, as necessary.

  • Coordinate the preparation of interview questions and other hiring and selection materials.

  • Initiatives employment offers under direction of HR Manager and hiring managers using defined business processes and templates in the Human Resource Information System.

  • Provides candidate follow-up communications regarding offer and next steps or declined for position. 

  • Coordinates all pre-employment checks under direction and per policies from HR and Safety/Risk and utilizing the Human Resource Information System or associated systems as determined.

  • Actively onboards and orients employees and maintains consistent communication with hiring managers and employees.

  • Attend job fairs, campus events, and other networking opportunities to attract candidates and improve and grow the company’s/division’s network and recruitment brand.

  • Comply with laws and regulations and company policies and processes in the application of recruiting practices and programs to ensure legal, fair, and consistent hiring.

  • Perform administrative assistant duties for company/division operations leadership as needed.

OTHER DUTIES:  Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

  • Support, actively participate, and act in accordance with the Wright family of company’s culture of safety and employee ownership.

  • Comply with applicable federal, provincial, and local laws, rules, and regulations; maintain knowledge of and follows all company policies and procedures.

  • Maintain regular and punctual attendance at work and meetings.

  • Position requires outside travel up to 20% for recruitment events and onboarding/orientation of employees.

JOB REQUIREMENTS:

  • Certificate or diploma in the study of business preferred.

  • At least two (2) years’ experience high-volume, related industry recruitment experience.

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED:

  • Proficient with Microsoft Office Suite or related software.

  • Proficient with or the ability to quickly learn applicant-tracking software or other recruitment systems within the framework of the company’s Human Resource Information System.

  • Knowledge of federal, provincial, and local laws, rules, and regulations applicable to hiring and recruitment.

  • Maintains knowledge of and follows all company policies and procedures.

  • Ability to work independently and in a team environment and must have a proactive work style along with accountability of duties and responsibilities.

  • Demonstrate excellent customer service and interpersonal skills focusing on rapport-building, listening, questioning and patience.

  • Communicates effectively verbally and in writing with all levels of employees and departments across company/division.

  • Ability to adapt to a dynamic, fast-paced, and ever-changing environment.

  • Strong organizational skills and tendencies; the ability to work on multiple tasks and projects concurrently; extremely detail oriented.

  • Excellent time management skills with a proven ability to meet deadlines.

  • Ability to read, write and speak English sufficient to perform job duties and to interact and communicate with candidates.

  • Ability to read, write, and speak other languages in support of local workforce is highly preferred.