Administrative Officer

Department: Department of Veterans Affairs

Location(s): Saint Louis, Missouri

Salary Range: $89054.0 - $115766.0 Per Year

Job Summary: The St. Louis VA Medical Center is recruiting for an Administrative Officer for Diagnostic & Imaging Services located at the St. Louis VA Medical Center and associated Community Based Outpatient Clinics. The Administrative Officer has responsibility of a wide range of administrative functions relating to the services at five Community Based Outpatient Clinics and two Annex's.

Major Duties:

• St. Louis VA Health Care System is committed to Diversity and Inclusion. Together, we strive to create and maintain a working and learning environment that promotes professional growth and teamwork. We offer an inclusive, equitable, and welcoming environment where we celebrate our individual differences and unite as a team toward a common goal of providing outstanding service to our Nation's Veterans. Administrative Management Provides for the overall administrative management of the DIS. Collects data from a variety of sources and analyzes the data for developing action plans. Assists with Joint Commission on Accreditation of Healthcare Organizations (JCHAO) mandated activities. Identifies important aspects of patient care, developing various indicators establishing thresholds for evaluation participating in the review process. Provides administrative support in development, revision, implementation, and evaluation of service policies and procedures. Provides administrative assistance toward meeting all federal guidelines and accreditation standards. Develops, plans, and provides coordination to meet overall administrative and management program objectives defined by the Chief of the department Interprets a variety of VA regulations, VACO policy statements, VHA Directives pertaining to Radiology, Nuclear Medicine and Radiation Oncology. Human Resources Provides advice on interpretation and application of a variety of human resources policies, practices and procedures that affect Radiology, Nuclear Medicine, Magnetic Resonance Imaging, Bone Density and Radiation Oncology. Reviews and maintains personnel action requests, awards, promotions, and disciplinary action documentation. Maintains files and documents on all personnel actions, coordinating actions with appropriate staff or supervisor. Assists in the development of performance standards and ensures organizational chart, position descriptions and performance appraisals are update Coordinates recruitment for vacant positions for the service line. Budget/Financial Management Establishes and maintains controls for effective financial oversight - budget formulation, justification, execution, and financial management. Develops plans to meet overall budget requirements and reviews budgetary documents to determine effect on the service. Formulates and executes budgetary plans for Diagnostic Imaging Services. Analyzes past fiscal expenditures and workload to meet immediate and long-range goals. Procurement Contracting Logistics Serves as the Contracting Officer Representative for DIS contracts including large, complex procurements. Prepares contract specifications to include complex statements of work. Initiates and completes modifications by the contractor. Completes reconciliation of invoices to timecards for accurate and prompt payment. Initiates payment and completes increases and decreases to the financial obligations funding the contract. Identifies occupancy requirements for the service and reallocates space to accomplish the mission more efficiently. Other duties as assigned Work Schedule: Monday through Friday 7:30 am to 4:00 pm Virtual: This is not a virtual position. Telework: Ad-hoc Position Description/PD#: Administrative Officer/PD10219-O Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/11/2024. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-11 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Experience with, and knowledge of the organization and structure of healthcare delivery systems or managed care networks, including comprehensive understanding of laws, regulations, manuals, and policies as they apply to Diagnostic Imaging; Developing and implementing tools and techniques to collect and analyze data on quality, fiscal expenses, budget, appropriate utilization of resources and customer satisfaction; Developing and implementing financial indicators for efficiency, performance, appropriate allocation of resources, and benchmarking with other hospitals; Developing and coordinating a plan of action to enable a hospital to meet, or exceed, the performance standards and monitoring compliance through the standards; Significant experience with implementing Joint Commission standards in a service. Preferred Experience: Medical Imaging, Diagnostic Radiology, Nuclear Medicine and/or Radiation Oncology. You will be rated on the following Competencies for this position: Administration and Management Communications Contract Administration Financial Management Personnel and Human Resources Planning and Evaluating Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is sedentary. It occasionally requires carrying of light objects such as files, books, and papers; some walking, standing, and bending. No special physical qualifications are required. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 10/11/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12547559. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USA JOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the more information link for this position. The Application page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process. To return to an incomplete application, log into your USA JOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USA JOBS account or your application will be incomplete. Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2024-10-11