About the Role
The Clinical Trial Data Associate will oversee the quality and timeliness of clinical trial data produced by the CTU, ensuring accurate data entry and that database lock timelines are met. You will be assigned a portfolio of trials for which you will take primary responsibility for improving data quality and metrics, working closely with clinical trial coordinators and liaising with trial sponsor representatives.
Key responsibilities include:
Ensuring all clinical trial data across multiple trials is entered within 5 days of patient visits, supporting clinical trial coordinators with data entry as required.
Addressing data queries to accurately reflect source data within 30 days to ensure database locks are met.
Maintaining oversight of repeated queries and ensuring clinical staff are trained to collect and document trial data accurately and consistently.
Providing general advice and training to Clinical Trial Trainees and Clinical Trial Coordinators in data entry and data query resolution.
Reviewing and tracking data entry metrics for reporting to the Clinical Trial Executive.
Communicating effectively with sponsors to facilitate monitoring visits, data cleaning, and query resolution.
Ensuring serious adverse events are reported to sponsors within 24 hours of any CTU staff becoming aware of the event.
Supporting clinical trial coordinators in following up data collection from outside institutions such as GPs or hospitals.
Tracking clinical trial data in the CTU clinical trial management system to support billing and invoicing.
Supporting the transition from paper-based to electronic medical records.
Ensuring appropriate blinding of patient data and compliance with Australian privacy laws and patient confidentiality requirements.
Maintaining GCP-compliant documentation in coordination with Clinical Trial Coordinators.
About You
You are a detail-oriented professional who thrives in a collaborative, fast-paced clinical trials environment. You bring strong organisational skills, a proactive approach to problem-solving, and a genuine passion for contributing to research that improves patient outcomes. Your ability to manage competing priorities and build effective relationships with diverse stakeholders will see you succeed in this role.
Essential Selection Criteria:
Degree in life sciences, health, data management, or equivalent relevant clinical trial experience,
Intermediate to advanced computer skills, including MS Office, Excel, and PowerPoint, ideally including clinical trial data entry and query resolution experience,
Knowledge of clinical trials processes,
Demonstrated high attention to detail and accuracy,
Excellent organisational and time management skills with the ability to manage competing priorities, and
Excellent communication skills, both verbal and written, with demonstrated experience in building and managing relationships with key stakeholders
Desired Criteria:
Clinical trial data entry experience
*** This position requires you to comply with any occupational screening, assessment and vaccinations, a criminal record check, a Working with Children Check and a Good Clinical Practice (GCP) certificate.
How to Apply
To be considered, please apply online with your CV and a cover letter outlining how your experience aligns with the selection criteria (above).
*** Applications for this position are only being accepted from Australian citizens or permanent residents or people currently residing in Australia with full working rights for the duration of the employment.
For enquiries about the role, please contact Florence Cheung, Clinical Trial Manager at f.cheung@mq.edu.au
Applications Close: Thursday, 19 March 2026 at 11:59 PM (AEDT)
*** Applications will be reviewed as they are received, and we reserve the right to progress or decline an application prior to the application closing date.
Why Join Us?
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability. Take a look at the fabulous staff benefits on offer when you work at Macquarie University.
Flexible, hybrid work arrangements
17% Superannuation
Subsidised onsite parking options
Extensive training and professional development programs
Onsite childcare facilities to support working parents
Onsite vacation care during school holidays
Discounted health insurance
Subsidised membership at our Sport & Aquatic Centre
Access to an Employee Assistance Program for free and confidential support
Convenient onsite GP, imaging, and physiotherapy clinics
Pre-Employment Checks
Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.
Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
19/03/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.