Note: Applications will be accepted until 11:59 PM on the Posting End Date.
This position is subject to the satisfactory completion of required background checksJob End Date
June 15, 2027
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
This is a full-time position for a Clinical Research Coordinator (CRC) with the Pediatric Anesthesia Research Team (PART) and Pediatric Anesthesia Department at BC Children’s Hospital (BCCH).
PART (https://bcchr.ca/PART) is the research arm of the Department of Pediatric Anesthesia at BCCH. This research position provides research support aligned with the objectives of PART and the Department.
Projects cover many aspects of pediatric anesthesia and pain care, with study designs ranging from randomized controlled drug trials to quality improvement initiatives, practice audits, mixed-methods, and participation in international multicenter study registries. Our research aims to improve anesthesia care for children from the neonatal period through adolescents who present for procedural and surgical care.
Working with cross-functional project team members in a collaborative, collegial fashion, responsibilities will include study participant recruitment, data collection, analysis, assisting with protocol development, ethics and grant support, project budget monitoring, supporting personnel, literature reviews, data administration, as well as fostering positive patient relationships and knowledge translation activities.
This position will be in-person at BC Children’s Hospital with very limited opportunities for remote work. This offer is conditional upon successful completion of a Criminal Record Check.
Organizational Status
The CRC will report directly to the Clinical Research Manager (CRM) and the PART Leadership Team. The CRC will also report to Principal Investigators (PIs) who hold University of British Columbia (UBC) faculty appointments within the Department of Anesthesiology, Pharmacology & Therapeutics (APT) for tasks related to their projects. They will interact with other members of the APT Department, collaborators from other departments within UBC, BCCH, BCCHRI, PHSA, and other clinicians, researchers, trainees, and partners.
Work Performed
Work collaboratively with the research team and partners to facilitate implementation of projects, including assisting in developing detailed work plans, standard operating procedures (SOPs), consent forms, recruitment documents, REDCap databases, registries, and surveys to support meeting the objectives of research project(s).
Conduct and oversee research participant recruitment and consent.
Collect data in various settings (surveys, in-person, operating rooms, hospital wards).
Monitor workflow and data collection to ensure high-quality collection, tracking and management.
Extract data and conduct preliminary analyses (e.g., NVivo, R-Studio).
Organize and support orientation and training sessions on data collection, management, analysis, and report preparation.
Ensure ethical standards of research are followed, monitored, and maintained.
Assist in the preparation, submission and tracking of research ethics board applications, amendments, and renewals, ensuring full compliance with regulatory requirements and institutional policies for research with human participants.
Support submissions to regulatory bodies such as Health Canada and clinical trials registration.
Oversee and conduct literature reviews.
Assist with preparation of research grants, manuscripts, presentations, posters, reports and newsletters.
Coordinate activities related to research project(s) and knowledge translation.
Design and facilitate communication and collaboration processes to support project team(s) and external partners.
Coordinate with the research team and partners to ensure proper workflow for screening and recruitment.
Develop rapport with anesthesia staff to ensure study and recruiting activities do not interfere with regular or emergent hospital procedures.
Conduct and oversee research participant recruitment and consent, responding to participant/family inquiries related to ongoing research.
Communicate and collaborate with all study partners (children, parents, investigators, sponsors, and clinical and allied health professionals).
Resolve concerns related to projects through direct and appropriate action(s) within a timely manner and/or bring to the attention of study investigators.
Train and mentor students, research assistants and trainees.
Perform other duties as required.
It is fully anticipated that additional training may be required for some aspects of the work. Appropriate training will be provided as needed.
Consequence of Error/Judgement
The CRC is required to conduct all activities in an ethical manner, following approved guidelines and upholding patient and participant confidentiality with the utmost respect. This position requires a high degree of confidentiality, diplomacy and accuracy. Failure to act in a professional, tactful manner would adversely affect department, partner, and community relations. Inadequate documentation, organization, communication, and planning may adversely affect the department's reputation and the credibility of individual investigators.
This position requires the candidate to exercise professional judgement, ethical guidance and initiative in the conduct of various projects. The ability to work collaboratively and exercise sound judgement is essential; all work may be subject to review by the investigators and research leadership team. Failure to plan or follow up on initiatives and poor judgment or errors would adversely affect research productivity and project operational management. Errors may influence the ability of research staff to meet critical deadlines, compromise results, undermine the credibility of the investigators and department, and lead to a loss of funding.
Supervision Received
The CRC will work under the guidance and direction of the PART CRM, Leadership Team, and PIs. They will work alongside other team members, including students, research staff, clinical trainees, and physicians. With appropriate autonomy, this position will work collaboratively to perform defined duties from broad objectives and will alert leadership and investigators to any unusual situations and problems as they arise or are anticipated. Principal investigators and the department’s research leadership will provide training and ongoing consultation to support the candidate and position as needed.
Supervision Given
This position will work closely with UBC, BCCHRI and PHSA staff and consultants, research personnel and students. This position may include oversight and training of students, trainees, and research assistants.
Minimum Qualifications
Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.
Willingness to respect diverse perspectives, including perspectives in conflict with one’s own.
Demonstrates a commitment to enhancing one’s awareness, knowledge, and skills related to equity, diversity, and inclusion.
Preferred Qualifications & Experience
Undergraduate degree with relevant experience.
Experience in a clinical research environment.
Excellent interpersonal skills, oral and written communication, and the ability to communicate effectively with diverse audiences, including researchers, physicians, other research staff and administrators.
Ability to communicate effectively, both verbally and in writing.
Ability to tactfully and empathetically communicate with children and families.
Self-motivated and self-aware; must be able to work independently and collaboratively in a team environment, with minimal supervision.
Ability to exercise tact and discretion when handling sensitive and/or confidential information and matters.
Attentive to detail, with the ability to work quickly and accurately.
Demonstrated ability to work efficiently and accurately, to multitask, organize, and prioritize responsibilities.
Ability to take and transcribe accurate meeting minutes and follow up on action items with ease.
Strong analytical and problem-solving skills.
Excellent time management skills.
Ability to accommodate a flexible work schedule to maximize patient recruitment and data collection.
Considered an Asset:
Experience in a patient-facing, clinical environment.
Experience with patient recruitment.
Knowledge of research methods and research design.
Understanding of research methods and analysis.
Knowledge of Tri-Council Policy Statement and Good Clinical Practice guidelines.
Experience with REDCap, RStudio, and UBC RISe.