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Note: Applications will be accepted until 11:59 PM on the Posting End Date.
This position is subject to the satisfactory completion of required background checksJob End Date
May 31, 2027
At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.
Job Summary
The Clinical Research Coordinator coordinates research and clinical trial initiatives focused on supporting Health Failure Research Program at St. Paul’s Hospital. Reporting to the Research Manager who in turn reports to the Principal Investigator (PI) / Director of Research Program, the Research Coordinator is responsible for the day-to-day coordination of study research activities. Under general direction of Hearth Failure Research Program and working collaboratively with the research teams, coordinates all research activities to support the successful completion of research projects (i.e. to ensure that project timelines and milestones are being met). Responsibilities include preparing and maintaining ethical and institutional approvals; data collection, analysis and reporting; oversight of grant budget and expenditures; grant proposal preparation; research dissemination/ knowledge translation; and administrative support such as coordinating research meetings, planning agendas and recording meeting minutes and shipping laboratory samples.
Organizational Status
This position works under the broader supervision of the VGH & UBC Cardio-Oncology Clinic Director, Investigators and Attending Cardiologists within the Division of Cardiology and Research Manager. Collaborates with researchers, coordinators, and hospital staff to ensure that research and clinical trial initiatives tasks are completed.
Work Performed
Program Coordination and Operational Leadership
Owns the timelines, prioritization, and end-to-end delivery of assigned clinical research and training initiatives to ensure milestones and targets are met
Plans, implements, and evaluates research program activities across the full study lifecycle and providing operational guidance across hospital and community settings
Supports investigators and research team members in determining scope and the design of the research
Acts as a senior operational liaison with the Research Manager, Principal Investigators, sponsors, and hospital departments.
Drafts grant proposals, research presentations and manuscripts to facilitate communication and knowledge translation.
Regulatory Compliance and Safety Oversight
Holds primary accountability for compliance within an assigned portfolio, ensuring adherence to GCP, SOPs, institutional policies, sponsor requirements, and regulatory frameworks.
Oversees preparation and maintenance of study documentation, including ethics submissions, regulatory documents, and hospital research approvals.
Manages data and biospecimen handling, transfers, and confidentiality in accordance with approved protocols and regulations.
Ensures readiness for sponsor and regulatory audits and inspections, and oversees resolution of findings.
Ensures subject safety, regulatory compliance, data integrity, and protocol adherence across all assigned studies.
Clinical Research Operations and Participant Management
Oversees the execution of study related procedures including, recruitment, eligibility, informed consent and data collection.
Manages study supplies, devices, and investigational products, maintaining full accountability to the Investigator, sponsor, and regulatory bodies.
Coordinates and performs study-related procedures and data collection, including blood samples, ECGs, hemodynamic measurements, imaging, and angiographic records.
Provides participant education per study protocols and supports ongoing follow-up, case management, and outpatient counseling.
Financial and Team Stewardship
Collaborates in the preparation, review, and management of clinical trial budgets, including budget development and negotiations.
Facilitates group-level financial management and reporting for research activities.
Ensures appropriate use of study-related resources in alignment with funding agreements and institutional requirements.
Provides training, mentorship, and operational leadership to research staff, nurses, and technologists involved in study conduct.
Acts as a subject matter resource for hospital staff, patients, and research colleagues regarding study objectives, requirements, and procedures.
Contributes to the development and evaluation of program strategies to achieve clinical trial and training objectives.
Consequence of Error/Judgement
The Coordinator is responsible for:
a) Clinical mistakes made by Coordinator could be life threatening to patients. Ensuring patient safety includes:
- accurately judging study eligibility
- updating clinical skills and knowledge to meet the demands of clinical complexity
b) Lack of careful attention to regulatory guidelines and approvals could suspend Investigator/physician and hospital/University as a site for further clinical research and/or funding. The performance of clinical trials and research projects must strictly conform to appropriate regulations:
- personal: maintaining professional behavior and respect for patients and staff
- local: the UBC PHC Research Ethics Board, Good Clinical Practice
- provincial: B.C. Privacy Act
- federal: Health Canada, International Conference on Harmonization, Tri-Council Policy Statement
- international: U.S. Federal Code of Regulations (FDA), Declaration of Helsinki
In addition, the Manager and Director rely on the Coordinator to alert them to clinical problems and unexpected events concerning study patients and trial conduct.
c) Lack of study enrollment and completion of work according to deadlines would threaten loss of funding and consideration for future invitations to participate in clinical trials.
Supervision Received
The Clinical Research Coordinator reports directly to the Research Manager With broader supervision given by the Principal Investigator, and the VGH & UBC Cardio-Oncology Clinic Director. Since the conduct of a trial may involve working independently, the coordinator is responsible to apprise the Manager and Director of any important communication or events.
Supervision Given
The Clinical Research Coordinator acts as a resource with hospital staff, patents and colleagues; directs research assistant and clerical staff; and follows patient progress and discharge. Delegated tasks include, organizing study documents.
Minimum Qualifications
Undergraduate degree in a relevant discipline. Minimum of two years of related experience, or an equivalent combination of education and experience.
- Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
- Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion
Preferred Qualifications
Demonstrates interest in research.
Demonstrated knowledge of health research methodology, principles and procedures.
Demonstrated project management skills.
Strong understanding of ethical standards in conducting research.
Demonstrated technical expertise, scientific judgement and critical thinking.
Effective oral and written communication skills.
Ability to manage multiple research projects.
Demonstrate strong organizational and time management skills.
Ability to work independently and as a member of multi-disciplinary teams.
Knowledge of cardiac disciplines and their role in health care.
Proficiency in the use of personal computer (PC) and applicable software applications.
Physical ability to perform the duties of the position.
Ability to operate related equipment (ECG machine, BP cuff, centrifuge etc.).
Effective oral and written communication, supervisory, problem solving, interpersonal, multi-tasking and excellent organization. Demonstrates responsibility and accountability.
Cardiac research experience is an asset.
Is self-directed and has the ability to exercise judgment and initiative, team-oriented, committed and precise.
The Clinical Research Coordinator is expected to work collaboratively as part of a team with other clinical research coordinators, hospital staff, attending physicians, support staff, grant and industry sponsors and their representatives, regulatory agents and clinical investigators.
Performs as a critical thinker and has the ability to operationalize a protocol into a functional study.
Demonstrates ability to work effectively and precisely under pressure and time constraint (accuracy and attention to detail required).