Clinical Coordinator, Sports Medicine

Discover Vanderbilt University Medical Center:  Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery, and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. Vanderbilt Health is committed to an environment where everyone has the chance to thrive and where your uniqueness is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt’s mission is to advance health and wellness through preeminent programs in patient care, education, and research.

Organization:

ATC Sports Med Administration

Job Summary:

Provides expert leadership in navigating VUMC’s healthcare system to support timely access to healthcare providers and services for VUMC’s affiliated professional sports teams and Vanderbilt University athletes who require consultations across multiple disciplines. Serves as the point of contact for the team’s medical staff and VUMC healthcare service lines. Requires the ability to network and build relationships with VUMC affiliated professional and collegiate medical staffs and a variety of medical services lines throughout VUMC. Collaborates with Orthopedic department leadership to ensure departmental goals/objectives are being met. Requires working outside of normal business hours.

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Clinical Coordinator, Sports Medicine

Vanderbilt Health – Sports Medicine

About the Role

Vanderbilt Health is expanding its world-class sports medicine services to support a rapidly growing portfolio of professional sports partnerships—including the Tennessee Titans, Nashville Predators, Nashville SC, and Vanderbilt University Athletics. As demand increases across these high‑performance environments, we are seeking a Clinical Coordinator, Sports Medicine to lead the coordination and navigation of care for elite athletes.

In this role, you will provide concierge-level clinical coordination, functioning as the central communication hub between athletic training staffs, VUMC service lines, and departmental leadership. Ideal candidates bring a strong foundation in athletic training or sports medicine paired with exceptional relationship-building and communication skills. This is a unique opportunity to work in fast‑paced, high‑stakes environments where your ability to anticipate needs, protect confidentiality, and maintain seamless continuity of care directly supports athlete performance and team success.

Key Responsibilities

• Serve as the primary liaison between Vanderbilt Health, affiliated professional sports teams, and Vanderbilt University Athletics.

• Deliver high-level coordination of care, ensuring expedited referrals, specialist appointments, and imaging access.

• Maintain expert knowledge of partnership service contracts.

• Develop and manage Standard Operating Procedures for team physicals, event coverage, physician availability pathways, and imaging workflows.

• Coordinate and execute pre-season physical examinations for professional and collegiate teams.

• Organize and support special event medical coverage.

• Maintain the master calendar of team schedules, coverage assignments, provider availability, and clinical touchpoints.

• Conduct regular partnership meetings with athletic trainers, team physicians, and internal VUMC departments.

• Build and maintain strong relationships with Orthopaedics, Primary Care Sports Medicine, Imaging, Rehabilitation, and specialty service lines.

• Partner with Orthopaedics leadership to support strategic planning and departmental goals.

• Support urgent or time-sensitive athlete needs outside of standard business hours.

• Additional responsibilities as assigned.

Preferred Qualifications

• Bachelor’s or Master’s in Athletic Training, Sports Medicine, or related field

• BOC certification preferred

• Experience supporting professional, collegiate, or elite-level athletes

• Strong communication, relationship-building, and problem‑solving skills

• Experience collaborating across multiple clinical service lines

Why Join Vanderbilt Sports Medicine?

At Vanderbilt Health, you will be part of a team known for clinical excellence, innovation, and a deep commitment to athlete wellbeing. Our Sports Medicine program is growing rapidly, with new strategic partnerships and expanded opportunities to impact athlete performance at the highest levels.

KEY RESPONSIBILITIES

• Serve as a healthcare liaison between Vanderbilt Health and its affiliated professional sports teams, and VU Athletics.

• Must have expert knowledge of service contract between Vanderbilt Health and affiliated professional sports teams

• Develop Standard Operating Procedures manual for team physicals, event coverage, physician access, and imaging access.

• Coordinate pre-season physical exams, and special event coverage for each team/venue.

• Maintains department calendar of all events

• Meets regularly with affiliated medical team staff to ensure medical needs are met.

• The responsibilities listed are an overview of position and additional duties may be assigned.

TECHNICAL CAPABILITIES

• Planning & Organizing (Intermediate): Demonstrates ability to anticipate complex resource needs, identify discrete tasks, set priorities, define dependencies, schedule activities, meet deadlines, and organize work beyond areas of direct responsibility. Merges diverse points of view into a coalition with shared goals and objectives. Plans for and anticipates events outside of immediate responsibility. Anticipates problems and obstacles before they arise. Able to absorb changes to major assignments while maintaining a high level of performance. Competently handles multiple assignments and projects simultaneously. Sets priorities with a proper sense of urgency and importance. Develops creative ideas and takes innovative action. Understands and identifies with the basic goals and values of the organization.
• Athletic Training (Intermediate): Demonstrates mastery of athletic training in practical applications of a difficult nature. Possesses sufficient knowledge, training, and experience to be capable of successfully delivering results without requiring support and instruction from others. Able to train and educate by setting the example, giving instruction, providing leadership, and generally raising the level of performance of others while on the job.
• Program Management (Advanced): Demonstrates the uppermost levels of expertise in the program or product in challenging and complex situations. Often takes a lead role in highly pressurized situations when there is a need to provide results. Consistently delivers program or product services in a creative and imaginative manner while setting a standard for others.

Allied health is among the fastest growing occupations in healthcare today. This area can be defined as credentialed professionals who perform supportive, diagnostic, and therapeutic health care services to promote health and prevent disease in a variety of settings.

These areas are crucial to Vanderbilt Health’s reputation for excellence in these areas that has made us a major center for patient referrals from throughout the Mid-South.

Each year, people throughout Tennessee and the southeast choose Vanderbilt Health for their health care because of our leadership in medical science and our dedication to treating patients with dignity and compassion.

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Core Accountabilities:

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities :

Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications:

Responsibilities:

Certifications:

National Athletic Trainers Assoc Board of Certification - National Athletic Trainers' Association

Work Experience:

Relevant Work Experience

Experience Level :

5 years

Education:

Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity.  EOE/Vets/Disabled.