Clinical Coordinator for CPM

Description:
 

Job Description Summary:
 

The Clinical Coordinator coordinates the clinical and/or community placement activities of the pre-licensure or graduate nursing programs within the School of Nursing for an assigned campus. Assists the team to develop, coordinate, assigns, and maintain clinical and/or community site relationships. Collects and/or maintains documentation required by the clinical and/or community sites to be compliant with policies and standards. Collaborates with the specific placement director for program-specific needs.

This position reports to the Director, Pre-licensure Clinical Placement.

Duties and Responsibilities:

Job Duties and Accountabilities

Rotation, Clerkship and Residency Management

• Independently manage the scheduling changes and the administration of clinical rotations.
• Oversee CPM students’ monthly onboarding at external clinical facilities, ensuring all students are in compliance with site HR and GME requirements.
• Draft, review, and submit clinical training compliance documentation for CPM students, including Credentialing Attestation, Health Records, Background Check report, Drug Screening report, Letter of Good Standing, TQCVL, etc.  
• Serve as the primary liaison between the CPM program, clinical sites, and preceptors, addressing concerns and resolving issues promptly.
• Manage CPM-Clinical Inbox to provide clinical curriculum information, rotation logistics and clinical affairs resources for preceptors and students.
• Maintain affiliation agreements in collaboration with the SMU contract specialists, including verifying contract information, submitting CCRF, tracking obligations and renewal timelines.
• Assist Associate Dean for Clinical Affairs in administering clinical exams, rotation surveys, clinical grades reporting, clinical affairs meetings and core rotation candidates’ interviews.
• Monitor student evaluations and rotation feedback, flagging concerns and coordinating remediation support when needed.
• Develop credentialing and onboarding workflows and SOPs in alignment with CPM program policies to streamline clinical affairs management.

Graduate Placement Support

• Support students on clerkship (3rd year students) and residency application preparation (4th year students) and professional development.
• Coordinate and deliver informational meetings to strengthen residency readiness.
• Manage the submission of required residency documents (transcripts, etc) in compliance with application requirements and deadlines.
• Coordinate the school’s participation in the CASPR/CRIP, ensuring accuracy and timeliness of submissions.
• Maintain data on match outcomes and provide reporting to leadership and accreditation bodies.

Technology and Database Management

• Develop and maintain Exxat-Prism, the CPM clinical educational platform used as a centralized clinical rotation database.
• Serve as the primary system administrator and trainer, providing guidance to faculty, students, and staff on using Exxat effectively for clinical rotation.
• Regularly update the database to ensure accuracy and accessibility for internal use and external communication.

Administrative & Financial Oversight

• Submit and track invoices related to clinical rotations and paid clinical contracts, ensuring accuracy and timely processing.
• Maintain accurate records of student clinical education and graduate placement activities in institutional databases.
• Generate reports for accreditation reviews, leadership meetings, and program improvement initiatives.
• Identify opportunities to streamline processes and improve efficiency within clinical and placement operations.

Collaboration & Institutional Support

• Partner with faculty, preceptors, and administrators to maintain high standards in clinical education and graduate placement.
• Represent the CPM program professionally in communications with clinical partners and residency programs.
• Contribute to initiatives that strengthen the quality and reputation of the school’s clinical and graduate placement programs.

Employee Status:

Regular

Exemption Status:

United States of America (Non-Exempt)

Time Type:

Full time

Job Shift:

Pay Range:

$33.00 to $37.00/hour non exempt

Samuel Merritt University currently provides base salary ranges for all positions-on job advertisements-in the United States based on local requirements. Individual compensation will ultimately be determined based on a variety of relevant factors including but-not limited to qualifications, geographic location, and other relevant skills.