Clinical Business Administrator

Department

BSD OBG - Generalists

About the Department

The Department of Obstetrics and Gynecology has 114 clinical providers, providing care at the main hospital in Hyde Park and seven off site locations. We have more than 60,000 outpatient visits, 25,000 ultrasound visits, 2,800 deliveries, and 3,000 gynecological surgeries per year. Teaching, research and the highest quality clinical care are top priorities for the Department. The residency and fellowship programs are highly ranked and have a history of training leaders in healthcare. The Department also has a significant research enterprise, engaging in population health studies, as well as research conducted in wet laboratories on tumor biology, fibroid research, and hypertensive diseases in pregnancy. Additionally, the Section of Family Planning has established a unique research center, CI3, which focuses on reproductive policy and innovations in sexual and reproductive health.

Job Summary

The job performs a range of professional activities for clinical programs related to teaching, medical research, and clinical care. Facilitates research initiatives of the faculty and staff.

The Clinical Business Administrator provides comprehensive administrative and business support to a clinical section, partnering closely with faculty, providers, and departmental leadership. This role supports the daily operations of clinical and academic programs by assisting with compliance initiatives, provider scheduling, and a wide range of administrative functions that ensure smooth and efficient operations.

The Clinical Business Administrator serves as a key point of coordination between the section and internal University departments, helping to facilitate communication, resolve routine operational issues, and support compliance with established processes. The position requires strong organizational skills, attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced clinical environment while providing reliable support to leadership and a large group of providers.

Responsibilities

• Provides comprehensive administrative and business support to clinical and research faculty, providers, and departmental leadership.

• Serves as a primary administrative liaison between the section and internal University departments to facilitate communication and resolve routine operational issues.

• Manages provider scheduling functions, including maintaining on-call schedules and provider service calendars, ensuring accuracy and timely updates within scheduling systems.

• Supports a system leader across multiple sites including UChicago Medicine and Ingalls Memorial Hospital.

• Provides administrative support for a large group of clinical providers, including correspondence, document preparation, database maintenance, and coordination of day-to-day office and clinical operations.

• Independently resolves routine and moderately complex administrative and operational issues, consulting with leadership on higher-level or sensitive matters.

• Coordinates meetings, travel, events, and complex appointments, and supports the flow of information and communications for leadership offices.

• Maintains multiple operational databases that supports clinical and departmental functions.

• Supports special projects and initiatives as assigned, prepares summaries and reports, and assists with operational reviews and process improvements under the direction of leadership.

• Professionally supports the clinical department management. Implements plans for clinical educational programs and initiatives.

• Assists faculty in the pursuit of grants and awards. Conducts special studies and projects, including the development and enhancement of funding opportunities by working closely with the faculty in the section.

• Acts as a liaison between the section and other University departments.

• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Experience:

• Previous administrative experience in a healthcare, clinical, or academic setting.

• Experience working within an academic medical center or complex research university environment, including exposure to central administrative processes.

• Experience using standard office applications, including Microsoft Office and Outlook.

• Experience with financial and administrative systems such as eLedgers, GEMS, Buysite, and ePayments.

• Experience supporting clinical operations, preferably within an OB/GYN or women’s health setting.

• Experience using Electronic Medical Record systems, including EPIC.

• Experience with provider scheduling systems such as QGenda.

Preferred Competencies

• Strong organizational and time-management skills with the ability to manage multiple priorities in a fast-paced clinical environment.

• Working knowledge of financial tracking, budget monitoring, and administrative systems used in clinical or academic settings.

• Attention to detail and accuracy in processing financial, scheduling, and administrative information.

• Ability to exercise sound judgment and discretion when handling sensitive and confidential information.

• Effective written and verbal communication skills, including the ability to coordinate information across departments.

• Problem-solving skills with the ability to independently resolve routine and moderately complex administrative issues.

• Adaptability and flexibility when supporting changing priorities, schedules, and operational needs.

• Collaborative approach to working with faculty, providers, leadership, and central administrative partners.

Working Conditions

• Work is primarily performed in an office and clinical environment within an academic medical center.

• Regular use of a computer and standard office equipment is required.

• Position involves frequent interaction with faculty, providers, leadership, and central administrative departments.

• Occasional flexibility in work hours may be needed to meet operational and scheduling needs.

• Role requires managing multiple priorities in a fast paced clinical environment and handling sensitive, confidential information.

Application Documents

• Resume (required)

• Cover Letter (preferred)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

Yes

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$65,000.00 - $85,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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