Client Operations Co-ordinator

Client Operations Coordinator – TMS Gurgaon

TMS Global are a wholly owned subsidiary of DS Smith PLC, a multi-national packaging and display manufacturing business. TMS Global specialise in the outsourcing of retail display, print and packaging and are active in 97 markets globally. Our TMS community consists of just over 300 people who are spread internationally across APAC, LATAM, EMEA and NA. 

About the Role

Within this role you will be joining an established shared service centre in Gurgaon focussing on production administrative support for our client facing teams in Europe on a large multinational FMCG account. You will be providing administrative support to the teams, through dealing with suppliers, managing customer orders, ensuring reporting and trackers are kept up to date and following internal process and compliance procedures to ensure smooth billing and supplier invoicing. 

You will be able to have hybrid working, where the work pattern will allow for 2 days working from home, 3 in the office and full-time European aligned hours.

Some typical day to day tasks will cover:

• Managing all Inbound orders from the client supply team in collaboration with the client services team, working on our bespoke procurement system dealing with RFQ’s and PO’s and billing.
• Update the order tracker list with required information to ensure production follow up & process to the job creation under our platform.
• Responsibility for job creation though the existing catalogue, matching the PO request to the estimate approval and PO confirmation to the supplier.
• Check all delivery details are correct – codes / descriptions/ quantities in accordance to the client PO request. Manage any specific issues in case of missing information to process the order PO to supplier with our support team.
• If needed liaise with Suppliers in order to plan ahead in regard to Deliveries – to be proactive (rather than reactive to situations) & Report and manage any Inbound problems (i.e. delays / delivery failures)
• Assist Client service team members to ensure KPIs are followed and up to date though the housekeeping dashboard report.
• Process and finalized client billings and supplier invoicing for your category within each months.

About You

This role could be a great fit for you if you have an administrative background and have dealt with invoicing and purchase orders within a logistics or procurement related area. It is essential that you have fluent English language skills, both written and verbal.

Skills and attributes for success

• Fluent English, spoken and written alongside language skills for this region.
• Order processing and billing experience, managing end to end processes
• Significant experience in an administrative or procurement role.
• Excellent Microsoft Excel skills
• Knowledge of any ERP is desirable

If this role sounds like an exciting challenge and you feel you have the skills and experience to succeed, then please get it touch!

“To achieve our aim of being among the most successful, sustainable and responsible companies in the world, we aim to build a diverse, motivated, and engaged workforce. Our goal is to create a culture of inclusion where everyone is treated fairly, differences are valued, and everyone has an equal opportunity to succeed.

Our people come from diverse backgrounds, bring different perspectives, ideas and experiences to generate unique solutions focused on present and future sustainability challenges. We welcome all candidates to apply, even those not meeting all criteria.”