Job Title
Client Finance Accounts AssistantJob Description Summary
To support the Facilities Management Client Finance Manager (CFM) in managing all financial requirements of their contracts and assist in providing a reporting function to the Clients. Take full ownership of Accounts Payable and Receivable functions to ensure delivery and compliance with the terms of our contracts.Job Description
Regular tasks:
• Adherence to robust Accounts Payable controls environment.
• Daily post allocation and management central mailboxes.
• Daily processing of invoices received via post and e-mail including scanning and attaching to PO’s/CWO’s.
• Preparation and raising of the monthly sales invoices.
• Query management and resolution with client and vendors.
• To review GL coding of unposted batches with CFM and edit for amendments as required.
• To support Business As Usual of the newly mobilized clients as needed.
• Banking administration support
• Supporting Client Finance Manager in other ad-hoc activities.
Core Responsibilities:
• Act as first level invoice control on the Yardi system.
• Issuance of all monthly invoices to Client to agreed timetable, working with Help Desk to ensure timely invoice creation is requested of Corporate Finance Function.
• Monitor reactive costs to ensure local FM team have requested invoice generation of Corporate Finance Function to recover all ad-hoc and reactive costs incurred under the terms of the Contract and issuance of invoices to Client.
• Import to monthly management fee, reimbursable employment costs and bank charge documents.
• Create the funding requests.
• Receipting the payment from Client, maintaining an up-to-date accounts receivable report.
• Process promptly vendor payments in Yardi, upload to Banking portal and request approvals.
• Support CFM in monthly client accruals; create journal files based on working files collated.
• To provide support to CFM during any mobilisation or de-mobilisation of portfolio.
• Adhere to all C&W finance policies and processes; identify weaknesses and opportunities to improvements.
• Liaise with CFM and Ops team to resolve any operational/reporting issues.
• Timely and appropriate supplier query management.
• Regular reconciliation of all supplier statements
Qualities and Personal Attributes:
• A minimum of two years knowledge and experience of purchase ledger.
• Demonstrable experience in Excel to manipulate and present data.
• Experience in dealing with foreign payments and multi-currency input.
• Good business English essential
• Graduate or local equivalent qualification required.
• Proactive self-motivator with ability to work on own initiative, but also as a strong team player.
• Knowledge and experience in working on ERP systems.
• Proven track record of accuracy and attention to detail.
• Good communication skills and ability to interface at different levels.
• Proven ‘problem solver’ demonstrating a proactive approach.