ChemMatCARS Sector Administrator

Department

PME ChemMatCARS

About the Department

NSF’s ChemMatCARS, affiliated with the Pritzker School of Molecular Engineering (PME), the University of Chicago and funded by NSF, is a national user facility for frontier research in chemistry and materials science using synchrotron x-rays. It is located at the Advanced Photon Source, Argonne National Laboratory. The mission of ChemMatCARS is to develop and operate world-class synchrotron x-ray facilities in the areas of small-molecule crystallography, liquid interface scattering, and anomalous small and wide-angle scattering to serve the needs of ChemMatCARS users.

Job Summary

The NSF ChemMatCARS is seeking an outstanding and proven problem solver to serve as a trusted administrator for the sector. The Sector Administrator will serve as the liaison between the NSF ChemMatCARS division and the Pritzker School of Molecular Engineering, supporting the sector’s day-to-day procurement and finance operations. The ideal candidate must possess excellent data gathering and organizational skills and demonstrate the ability to anticipate opportunities for growth in alignment with NSF ChemMatCARS’s mission and goals. They must be adept at working with a wide range of stakeholders and possess a highly developed organizational ability. Reporting directly to the Executive Director, the Sector Administrator's responsibilities will support the management of the NSF ChemMatCARS operations, performing advanced, diversified, and confidential administrative support for the sector users. The successful applicant must satisfy the requirements for access to Argonne National Laboratory.

Responsibilities

• Coordinates and manages daily user operations and business needs of ChenMatCARS at the Advanced Photon Source (APS), Argonne National Laboratory.
• Supports operational projects at the direction of the Executive Director, including liaising with internal and external constituencies and stakeholders, such as GSECARS, BIOCARS, APS, and ChemMatCARS users.  Identifies the needs of proposed programs and develops the tools and resources necessary to ensure effective execution.
• Performs routine and complex assignments for ChemMatCARS in major event planning and hosting, including outreach activities and funding application activities.
• Creates and proposes budgets as outlined by ChemMatCARS project needs and objectives. Monitors revenue and expense performance, ensuring adherence to the determined budget requirements.
• Monitors the sector’s program expenses and provides regular updates, ensuring that spending limits are adhered to and are within budget.
• Updates and disseminates reimbursement guidelines, award and stipend instructions, and sponsor invoices; handles all payment processing and deposits for sector events.
• Works with PME Human Resource office on HR related matters for ChemMatCARS at the direction of the Executive Director.
• Stays informed of activities relating to University programs and initiatives, apprising the leader of issues when deemed necessary. Coordinates information flow from the director's office to PME and the University.
• Responsible for training office staff on office procedures and compliance protocols. Coordinates special projects.
• Assists in the monitoring of the various financial and budgetary activities, including vendors contracts. Preparing and monitoring the budget for a unit.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Education:

• Bachelor’s degree.

Experience:

• Progressively responsible business and administrative experience.
• Background working within an academic or complex administrative environment.

Technical Skills or Knowledge:

• Proficiency with Project Management methodologies.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with major database management software, such as Endnote and online survey tools.
• Strong computer skills including calendaring, document management (e.g., Dropbox, Box, etc.), database management, and spreadsheet skills.
• Familiarity with report writing/submission and manuscript drafting, editing, and review.

Preferred Competencies

• Commitment to providing a high level of service and working in a team environment.
• Demonstrated administrative, problem-solving, organization and coordination skills.
• Demonstrated excellent oral and written communication skills.
• Excellent time management skills and handle multiple, concurrent tasks within deadlines with minimal supervision.
• Prioritize urgent tasks while ensuring established deadlines are met.
• Flexible and adaptable to changes in workflow and procedures.
• Handle stressful, sensitive and confidential situations and information with absolute discretion.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$62,000.00 - $72,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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