Position Specific Responsibilities/Accountabilities
Program Logistics
Assist with logistics for Symposia, speaker programs, and peer gatherings
Support venue coordination, catering orders, A/V needs, parking, and day-of execution
Prepare run-of-show documents, timelines, and staffing plans in collaboration with Center staff
Track attendance, compile feedback, and assist with post-event documentation and summaries
Coordinate speaker follow-up communications, travel details, and thank-you materials
Digital Support
Upload, organize, and maintain video recordings and program materials from past events
Help capture and document student achievements, speaker highlights, and program milestones
Prepare event-related social media copy in coordination with Center staff
Assist with drafting and posting program-related updates, newsletters, and informational materials
Support website updates and content accuracy related to events, programs, and resources
Track basic engagement metrics and flag opportunities to improve clarity and accessibility
Program & Membership Operations
Coordinate membership renewals, invoicing, sponsor acknowledgments, and member records
Maintain CRM data, participation tracking, and engagement documentation
Support peer circles, advisory council activities, and member-facing initiatives
Prepare operational reports related to membership activity, renewals, and program engagement
Assist with internal systems, templates, and documentation that support program consistency
Financial & Administrative Support
Process expense reports, purchasing requests, reimbursements, and invoice documentation
Track budgets, receipts, and supporting materials for internal reporting and audits
Coordinate travel arrangements for guest speakers, staff, and students
Manage supply purchasing and maintain organized storage and inventory systems
Support event-related payments, vendor coordination, and reconciliation
Collaboration & Team Support
Coordinate with student workers, Center staff and CBA colleagues on shared operational tasks
Contribute to process improvements that strengthen Center-wide systems and workflows
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
Typically a Bachelor’s Degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
Two years of experience in event management, marketing, communications, or higher education.
Strong organizational skills and attention to detail
Ability to manage multiple projects and deadlines simultaneously
Clear written and verbal communication skills
Proficiency with Google Workspace and Microsoft Office
Familiarity with CRM systems, basic website/CMS platforms, or content libraries preferred
Interest in photography, video and social media
Interest in entrepreneurship, family enterprise, or academic program administration
Commitment to LMU’s mission and values
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.
#HERC# #HEJ#
Staff Term (Fixed Term)Salary range
$23.51 - $29.38 Salary commensurate with education and experience.Please note that this position may not be eligible for visa sponsorship now or in the future.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)