Louisiana State University of Alexandria is a publicly supported institution that provides undergraduate level college education to the citizens of Central Louisiana. The university is a unit of the LSU System and operates under the auspices of the Louisiana Board of Regents. LSUA is located in Rapides Parish.
DEPARTMENT: Student Engagement
POSITION TITLE: Career Center Office Coordinator
SUPERVISOR: Assistant Vice Chancellor for Student Engagement
PURPOSE:
The Administrative Assistant for Career and Counseling Services provides administrative and operational support to the offices of Career Services and Counseling Services. Reporting directly to the Assistant Vice Chancellor for Student Engagement, this position ensures efficient daily operations, facilitates communication between staff, students, and campus partners, and contributes to the overall effectiveness of programs and services that promote student success, well-being, and career readiness.
RESPONSIBILITIES:
· Provide administrative support to the Assistant Vice Chancellor and to staff within Career Services and Counseling Services, including scheduling appointments, managing calendars, and coordinating meetings.
· Foster a welcoming and inclusive office environment that supports positive student experiences.
· Maintain accurate records, files, and databases related to career and counseling services.
· Serve as the first point of contact for students, faculty, staff, and visitors, providing excellent customer service and directing inquiries appropriately.
· Maintain confidentiality in handling sensitive student information in compliance with FERPA and university policies.
· Assist with the planning, promotion, and logistics of workshops, events, and outreach initiatives.
· Support budget and purchasing processes, including preparing requisitions, processing invoices.
· Track departmental expenses and assist with budget monitoring.
· Prepare correspondence, reports, and presentation materials as requested.
· Ensure office operations are efficient, including supply management, equipment upkeep, and workspace organization.
· Assist with the collection of assessment data, surveys, and program evaluation materials.
QUALIFICATIONS:
· Bachelor’s degree required.
· Minimum of two (2) years of administrative support experience, preferably in higher education or a student services setting.
· Familiarity with higher education environments and student support services preferred.
· Strong organizational skills with the ability to manage multiple tasks and priorities.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and ability to learn institutional systems.
· Excellent interpersonal, verbal, and written communication skills.
· Ability to work independently and as part of a team.
· Demonstrated ability to handle confidential information with discretion.
· Commitment to supporting student success and engagement.
HOURS:
This is a full-time, non-exempt position. Eight (8) hours per day, Monday–Friday, 40 hours per week. Occasional evening or weekend hours may be required to support student programs or events.
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSUA offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
Questions or concerns can be directed to the LSU Human Resources Management Office at 318-473-6401 or emailed hrm@lsua.edu