Campus Operations & Safety Coordinator

Job Description:

1. GENERAL POSITION INFORMATION

Position Name: Campus Operations & Safety Coordinator

Classification: Non-Exempt, Benefited

FTE: 1.0 FTE/Full Time

Work Hours: 37.5 Hours per week, Monday-Friday (occasional weekend work and overtime as needed)

Department/Division: Operations/Facilities

Supervisor: Campus Operations & Safety Manager

Location: onsite (8000 NE Tillamook, Portland, OR 97213)

Benefits: Comprehensive benefits package including employer sponsored health, dental and vision insurance plan options. 403(b) retirement plan with up to 10% match after one year. Tuition waiver eligibility after one year of employment. Free and reduced cost care in the campus health center for employees and their immediate family members. Paid vacation, sick, wellness time and holidays.

2. POSITION SUMMARY

The Facilities and Safety Coordinator supports the effective operation of campus facilities, safety programs, and front desk services to maintain a safe, efficient, and welcoming environment for students, faculty, staff, and visitors. Working in collaboration with the Facilities & Safety Manager, this role coordinates facility maintenance activities, vendor services, and safety compliance efforts, including emergency preparedness and building security systems. The position oversees front desk operations, including hiring, training, and scheduling student employees, while ensuring a high standard of customer service and campus support. This role also manages key administrative and operational functions such as mailroom services, parking programs, vendor documentation, and facilities records to support overall campus operations. Occasional weekend work and overtime as needed.

3. KEY RESPONSIBILITIES

Safety and Security Management

• Coordinate response to campus emergencies, including medical and security incidents.
• Work with the Facilities & Safety Manager to enforce campus safety and security policies and procedures.
• Coordinate regular inspections and testing of building security systems.
• Support the development and implementation of emergency action plans, including evacuation procedures.
• Identify and report safety hazards in a timely manner.

Facilities Maintenance and Operations:

• Coordinate and monitor activities related to maintenance, cleaning, and other facilities operations.
• Coordinate maintenance schedules for equipment, systems, and infrastructure.
• Ensure timely response to urgent maintenance calls and ensure timely resolution.
• In collaboration with the Facilities Manager, manage relationships with contractors and service providers.

Compliance and Inspections

⦁          Coordinate regular inspections to ensure compliance with health and safety regulations.

⦁          Assist with maintaining records related to facilities operations, ongoing work, and completed maintenance tasks.

25%

Safety and Security Management- 65%

• Coordinate response to campus emergencies, including medical and security incidents.
• Work with the Facilities & Safety Manager to enforce campus safety and security policies and procedures.
• Coordinate regular inspections and testing of building security systems.
• Support the development and implementation of emergency action plans, including evacuation procedures.
• Identify and report safety hazards in a timely manner.

Mailroom and Logistics- 5%

• Receive, sort, and distribute incoming and outgoing mail and packages.
• Create monthly reports for mailroom, copy center, and front desk operations (Pitney Bowes, USPS, FedEx, Amazon, ODP Business Solutions, Concur).

Other duties as assigned- 5%

Occasional weekend work and overtime as needed

4. UWS CORE VALUES

Best Practices: We maintain high standards by using and integrating evidence across multiple disciplines.

Curiosity: We are innovative, open minded, and forward thinking.

Inclusiveness: We are respectful, mindful, and welcoming of different ways of being, thinking, and doing.

Professionalism: We are responsible, respectful, and accountable.

Student-Focus: We work for the common good of students’ academic and professional success.

Whole-Person Health: We promote physical, mental and emotional wellness in all facets of the UWS experience.

5. POSITION QUALIFICATIONS

Required

Education & Training: High school diploma/G.E.D or equivalent work experience.    

Experience

3+ years working in an office environment, and/or equivalent training.

Related Knowledge, Skills, & Abilities: Professional attitude, excellent written and verbal communication skills, multi-tasking and time-management skills.

Other Qualifications: Proficient in Office 365, TEAMS, and other software-based programs; Ability to lift 25 lbs; Occasional weekend work and overtime as needed

Preferred

Education & Training: Bachelor of Arts in Communications or a related field is highly valued.

Experience: 5+ years operational experience at a University/College where long-term capital planning was a day-to-day operation.

Related Knowledge, Skills, & Abilities: Familiarity and experience with visitor management program/data analysis.

6. APPLICATION, SCREENING AND HIRING PROCESS

Screening of applicants will begin immediately, and the position will remain open until filled. Please submit a cover letter and resume.

University of Western States offers a generous compensation and benefits package, as well as the opportunity to work for a leader in the field of education. To learn more about our competitive benefits and additional rewards, including generous paid time-off, medical and dental insurance coverage, life and disability insurance, retirement plan with employer contribution, multiple flexible spending accounts, tuition reimbursement, click the link below.

https://www.uws.edu/about/employment/

University of Western States is an Equal Opportunity Employer.