Responsible for all personnel and academic policy functions for Geology & Geophysics (G&G), serving as the department’s primary HR contact and working directly with faculty, staff, students, the Dean’s Office, and central administrative units. Applies policies and ensures compliance for hiring, terminations, ads, offer letters, additional compensation, leave, timekeeping, payroll, visa processing, Workday approvals, and academic policy. Oversees graduate admissions tracking, summer budgets and research compensation, scholarship administration, HR reporting, and serves as liaison for the Summer Field Camp Program. Acts as backup for travel and procurement and supervises student workers.
Job Responsibilities:
40% HR: Manage HR operations, including hiring, on-boarding, and employment verification for faculty, staff, and students. Serve as departmental timekeeper; process payroll accounting adjustments, effort certification, and academic appointments. Maintain comprehensive personnel records and track contracts, pay, and compliance deadlines. Support faculty and academic administration: promotions, tenure, sabbaticals, and policy compliance. Act as liaison to HR, Payroll, and other central administrative offices; generate reports as needed. Serve as point of contact for HR systems, including Workday HCM and Elements.
30% Graduate Admissions & Academic Support: Compiles audit reports for undergraduate advisor to review academic performances. Collaborates with faculty advisor to ensure academic procedures are followed for undergraduate students. Responsible for course scheduling in mainframe. Schedules classrooms, conference rooms, and labs. Advises Chair and faculty of information pertaining to enrollment and classes. Serves as commencement representative. Responsible for graduate student admissions. Works closely with graduate admissions committee to accept prospective students. Applies graduate admissions policies and analyzes applications, test scores, and transcripts for accuracy. Maintains master file of graduate students including pay, GA/faculty assignments, graduation dates. Ensure graduate students are paid timely and charged to correct accounts (G&G's GA allocation, grants, private funds, etc.). Stays abreast of compensation policies impacting GA employment including summer allowance plans. Serves as primary contact for department scholarships and coordinates scholarships process. Provides administrative support for the scholarship committee, maintains master scholarships file, interprets and applies scholarship criteria, and interfaces with the Dean's Office. Records scholarship recipients’ future commitments and processes scholarships and awards. Periodically audit scholarship files. Relay resources related to financial resources available to students. Utilizes electronic systems used for scholarships including Workday, Workday Student, BAM, BENGALS, and Tiger Tracks.
15% Finance & Business Support: Reconciles and manages approximately 45 scholarship and fellowship accounts. Works closely with the college liaison, grant coordinator, and HR analyst to verify and process honorific salary payments by gathering and reviewing forms and ensuring timely submission to the college for processing and foundation approval. Ensures position budgets align with LOBA reports prior to fiscal year-end. Provides support to the CCM for the summer budget and research summer compensation by maintaining master spreadsheets, gathering requests, calculating payments, and finalizing and loading compensation requests. Serves as backup for the Travel and Procurement Coordinator, assisting with travel arrangements, procurement requests, events, and related administrative tasks as needed.
10% Summer Field Camp: Serves as direct liaison for the Director of Summer Field Camp Program and Chair. Initiates the entrance process for summer field camp students. Advises website coordinator with needed information relevant to prospective candidates. Collaborates with the Director of Programs in the Department of Petroleum Engineering to ascertain students’ ability to enter the program. Works closely with the CCM on summer budget for Field Camp to ensure compensation is processed and paid accordingly. Monthly bill payment for Field Camp Utilities and other services.
5% Performs additional responsibilities or assists with projects as assigned by the Business Manager, Assistant to the Chair, or Chair. Hires, trains, supervises, and schedules student workers assigned to the main office, ensuring they are prepared to support routine daily office operations.
Minimum Qualifications:
Bachelor's Degree
Minimum 1 year of related experience
LSU is dedicated to fostering an environment where our employees feel appreciated for their skills and individuality. If a candidate does not meet the minimum qualifications as listed but has substantial experience in the key job responsibilities, we encourage them to apply.
Preferred Qualifications/Substitution:
Minimum 3 years of related experience
Minimum 1 year of supervisory experience Business level experience and proficient in Microsoft office products including Excel.
Qualified Qualifications:
Minimum 3 years of related experience with related experience in accounting, finance or related field.
Job Competencies required:
Proficient in Human Resources Administration and Attendance.
Advanced in Effective Oral, Written, and Non-Verbal Communication, Mathematical Reasoning, Delivery Results, Service to Customer and Institution, Prioritize and Multi-task, Decision Making and Problem Solving, Collaboration and Ethics/Integrity
Additional Information:
Physical ability and eye-hand coordination necessary to use a computer/laptop/iPad; ability to sit and/or stand in the same position for extended periods (3.5 to 4 hours) at a time. Ability to communicate clearly and effectively through various technology platforms through use of phone, e-mail, instant messaging (ex. Teams), virtual platforms (ex. Zoom), and direct contact with individuals. Position may require overtime during peak seasons related to year end closeout and annual projects. This position regularly engages in financial matters, including handling credit cards, cash, grant funds, or other university funds, and must undergo a credit check per FASOP HR-04.
Background Check - An offer of employment is contingent on a satisfactory pre-employment background check.
Benefits - LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!
Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.
All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.
For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.