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Job title : Facility Coordinator
Reporting to : Account Director at HQ, Japan
Overall Role :Facility Admin is responsible to process daily admin tasks.
Duties & responsibilities
What this job involves –
o Office Management:
Maintain a clean and organized office environment.
Order and manage office supplies.
Coordinate with vendors and service providers.
o Communication:
Respond to emails and correspondence.
o Scheduling and Coordination:
Schedule and organize meetings, appointments, and events.
Coordinate travel arrangements
o Document Management:
File and organize documents.
Scan, photocopy, and distribute documents as needed.
Maintain confidentiality of sensitive information.
Generate Monthly Report ( Attendance Report )
o Technology and Equipment:
Assist with basic IT issues or coordinate with IT support.
Ensure proper functioning of office equipment.
Manage and update contact databases.
o Financial Administration:
Process invoices and expense reports.
Assist in budget tracking and management.
o Human Resources Support:
Assist in the onboarding process for new hires.
o Visitor and Guest Services:
Greet and assist visitors.
o Coordinate visitor access and security procedures.
o Facilities Management:
Coordinate Maintenance and repairs.
Manage relationships with Building Management
o Health and Safety:
Ensure compliance with health and safety regulations.
Assist in emergency preparedness.
o To cover any other works assigned.
Invoice processing communicating with member in China
Purchase & payment
Ad-hoc requests
Location:
On-site –Tokyo, JapanIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.