Business Operations Specialist II

Calista Corporation

Regular

JOB SUMMARY

The Business Operations Specialist II acts as a company liaison and ensures various tasks are performed timely and in compliance with policy and procedures.

ESSENTIAL FUNCTIONS

• Receive, verify, and reconcile various documentations and process company disbursements.
• Coordinate with employees, managers and/or vendors on documentation issues.
• Ensure compliance with internal controls over processes and ensure compliance with corporate and department policies and procedures.
• Administrative duties related to above including filing and scanning.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITIES

This position does not have supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES

• Knowledge of billing terminology.
• Knowledge of billing fixed price, cost plus, and time and materials projects.
• Ability to process a high volume of data with high level of accuracy.
• Ability to professionally and effectively communicate with employees, business partners, and clients via written and verbal communication methods.
• Advanced knowledge and skills in computerized accounting systems and knowledge of company-specific software. Proficiency in standard computer software, application programs and e-mail. Typing 45 wpm and 10-key by touch. 
• Ability to visualize, articulate, and solve complex problems and concepts, and make decisions based on available information. Ability to use judgment and discretion.
• Ability to handle stressful situations and effectively plan and organize duties to meet deadlines.

MINIMUM QUALIFICATIONS

• BA/BS Degree or commensurate experience.
• Minimum of three (3) years of task related experience.
• PC proficiency to include Microsoft Word and Excel.
• Data entry skills and general math skills required.
• Strong verbal and written communication skills.
• Strong attention to detail.
• May require having Deltek Time and Expense experience.
• May Require having Deltek Costpoint experience.
• May require having budget tracking and employee expense tracking experience.
• May require having JTR knowledge.

WORKING ENVIRONMENT:

A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance.  Adaptability regarding schedule and task changes is necessary to accommodate changing priorities.  Overtime may be required.

PHYSICAL/VISUAL/MENTAL/ENVIRONMENTAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.