Business Operations Lead

Brice Builders LLC

Regular

Why choose us?

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

What does Brice Builders LLC do?

Brice Builders specializes in Sustainment, Restoration, and Modernization (SRM) of military and medical facilities. Our talented teams tackle vertical and horizontal construction for telecom facilities, commercial buildings, disaster relief programs, and more. With us, you'll build expertise in revitalizing essential structures and constructing modular buildings that serve communities nationwide. You'll develop specialized expertise that opens doors to advancement while working alongside mentors who are invested in your success.

Brice Builders is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

What can you expect?

As the Business Operations Lead, you will work onsite in Anchorage, AK and will work closely with the Executive Team of the Vertical and Civil Structures Business Unit (VCSBU) to plan, coordinate, and monitor day-to-day business activities, ensuring efficiency and operational effectiveness across multiple companies. You will evaluate operational and financial processes, identifies opportunities for improvement, and supports cost-reduction initiatives. Responsibilities include office setup and logistics for new hires, financial and contract administration support, procurement oversight, recordkeeping, regulatory compliance, and coordination across internal business systems.

How will you do it?

• Coordinate office and system setup for new hires, including IT access, equipment, and workspace arrangements.
• Develop, maintain, and organize Standard Operating Procedures (SOPs), internal workflows, and documentation.
• Provide intercompany business support across multiple subsidiaries, ensuring alignment with VCSBU operations.
• Manage administrative functions including expense report processing, credit card review, and compliance verification.
• Support annual SBA 8(a) reporting through preparation of financial documentation, internal controls, and regulatory submissions.
• Prepare and support monthly and month-end project financial reporting, cost analysis, and performance tracking.
• Analyze project cost data, accounts payable/receivable activity, and financial trends to support operational decisions.
• Coordinate with Project Managers to maintain accurate Estimates at Completion (EACs), providing visibility for the schedule, cost factors, risks, and resources to complete project and financial objectives
• Utilize business systems and forward-pricing models compliant with DCAA and corporate accounting requirements.
• Lead initiatives to improve cost-reporting tools, templates, and financial processes across VCSBU.
• Manage procurement support for projects and overhead needs, ensuring timely purchasing and documentation.
• Oversee, mentor, and support the training of Procurement Specialist(s).
• Track high-dollar and high-risk contracts to monitor key compliance requirements.
• Serve as back-up to process vendor and subcontractor invoices within OnBase and submit billings to Accounting or clients.
• Coordinate accounts payable activities in alignment with committed cost tracking and contract requirements.
• Support union remittance reporting for multiple companies and maintain accurate records.
• Administer subcontracts—including progress tracking, invoice review, payments, change orders, modifications, and disputes.
• Administer prime contracts by preparing, reviewing, and updating contracts, budgets, negotiations, payments, correspondence, and risk assessments.
• Track and maintain 8(a) NAICS codes for subsidiaries and support opportunity identification and SAM registrations.
• Monitor project progress related to estimating, labor and material costs, wage standards, testing, quality controls, and logistical factors.
• Provide financial visibility for active projects to support project planning, cost management, and performance reviews.
• Work in a constant state of alertness and in a safe manner, following all company policies and procedures.
• Perform other duties as assigned.

Supervisory Functions:

This position supervises Administrative and Procurement staff, providing guidance, workload coordination, and performance support.

Knowledge, Skills & Abilities:

• Knowledge of office administration principles, workflow organization, and multi-company coordination.
• Strong ability to manage documentation, SOPs, and operational processes.
• Maintain confidentiality and handle sensitive financial and contractual information.
• Excellent organizational skills, strong attention to detail and ability to manage multiple competing priorities.
• Knowledge of accounts payable, billing, expense tracking, WIP reporting, and project financial controls.
• Ability to analyze financial data, prepare accurate cost reports, and support EAC development.
• Proficiency with financial and accounting systems such as Costpoint and OnBase.
• Knowledge of procurement processes and contract lifecycle management, including vendor negotiations, purchase order management, and subcontractor coordination.
• Knowledge of SBA 8(a) contracting, NAICS classifications, and federal reporting requirements.
• Ability to administer prime contracts and subcontracts, including compliance tracking and documentation.
• Experience with federal compliance requirements related to contract management and financial reporting, including FAR and CAS (Cost Accounting Standards).
• Ability to interpret and apply complex regulatory guidelines in a multi-subsidiary business environment.
• Knowledge of DCAA-compliant pricing structures and internal control practices.
• Ability to mentor and develop junior staff, providing guidance and training to Procurement Specialists and other administrative personnel.
• Strong analytical and critical-thinking abilities; able to evaluate alternatives and identify risks, solve problems.
• High level of discretion and professionalism in handling proprietary and confidential information.
• Ability to recommend process improvements and enhance financial/operational tools.
• Ability to adapt to changing priorities and evolving business needs in a fast-paced, multi-entity corporate structure.
• Effective decision-making skills in fast-paced, deadline-driven environments.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with Project Managers, executives, vendors, and internal teams.
• Ability to work independently while also supporting team-based operations.
• Ability to operate effectively within an Alaska Native Corporation multi-company 8(a) environment.

Who is Brice Builders looking for?

Minimum Qualifications:

• Associate degree in Business Administration, Accounting, Finance, or a related field; or an equivalent combination of education and experience required.
• Three (3) to five (5) years of progressively responsible experience in financial support, contract or project administration, or compliance coordination required.
• Experience supporting business operations, financial analysis, or contract management required.
• Ability to pass drug, driving, and background screening.

Preferred Qualifications:

• Knowledge of construction operations preferred.
• Knowledge of 8(a) contracting and NAICS classifications preferred.
• Experience with Costpoint, OnBase, or similar systems.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is generally in an indoor office environment, may be subject to changes in temperature and noise levels. Brice Builders LLC has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. 

More reasons you will love working with Brice Builders:

• Competitive wages, we believe in developing our employees to progressively advance in their careers.  We achieve this by providing you with annual performance reviews with recommendations on training to achieve your goals.
• Mentorship Program designed for employees to formalize a working relationship between seasoned professionals and young professionals to develop specific areas of knowledge to grow their careers within the family of companies.
• Tuition reimbursement.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with ridiculously low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, and LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid time off (based on an employee having 2080 paid regular hours per year (40 hours per week). May increase per years of service in eligible status.)
• 0-2 years 15 days
• 3-5 years 23 days
• 6-9 years 27 days
• 10-14 years 30 days
• 15-19 years 33 days
• 20 or more years 37.5 days
• 10 Regular Holidays, 1 Bonus – Work Anniversary “Floating” Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

*Benefits may vary based on status of position and subject to associated plan eligibility provisions, or company handbook. For questions, please email the Human Resources Department at recruitment@calistabrice.com  

How do you apply?

Please visit our careers page at www.calistabrice.com and select Brice Builders LLC under the company tab.

You have questions, or need assistance with applicant accommodation, how do you reach a recruiter from Brice Builders LLC? Simply reach out via email to recruitment@calistabrice.com

As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

Join us and let’s get started!

For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.