Primary Function
Assist the Program Manager with managing contract and procurement activities. Facilitates the processing of Task Authorization Requests (TARs), Test Implementation Plans (TIPs), and financial execution including subcontracts and purchasing. Provides input to the monthly progress/financial report to convey technical progress and financial status. Works with the KO and the COR on matters that pertain to the terms and conditions of the contract, including inherently Governmental services, wage determinations, financials, and invoicing. Coordinates travel and manages multidisciplinary technical review teams.
Essential Duties
Financial Management and Budget Control
Develop, monitor, and manage program budgets, funding allocations, and cost execution.
Track program expenditures and commitments to ensure alignment with contract funding and program objectives.
Perform financial analysis including cost forecasting, variance analysis, and funding projections.
Monitor labor utilization, indirect costs, and other program cost elements.
Provide recommendations to program management to optimize cost performance and resource allocation.
Contract Administration Support
Support contract execution in compliance with contract terms, conditions, and regulatory requirements.
Monitor contract funding levels, modifications, and contract ceilings.
Assist with preparation and review of contract deliverables, reports, and financial documentation.
Support contract closeout activities and financial reconciliation.
Coordinate with contracting officers, contracting officer representatives (COR), and contract administrators.
Program Management Support
Provide business and administrative support to program managers and technical leadership.
Assist with program planning, staffing plans, and resource allocation.
Support preparation of program status reports, briefings, and management reviews.
Monitor program performance metrics and identify potential risks.
Labor and Resource Management
Track labor hours, staffing levels, and workforce utilization.
Support workforce planning and labor forecasting.
Monitor labor charges for accuracy and compliance with contract requirements.
Coordinate with human resources and program leadership on staffing actions.
Reporting and Documentation
Prepare financial reports, cost reports, and program business status reports.
Maintain program financial and administrative records.
Develop and maintain program tracking tools and databases.
Ensure accuracy and completeness of business documentation.
Compliance and Audit Support
Ensure compliance with FAR, DFARS, CAS, and applicable financial and contractual requirements.
Support internal and external audits including Defense Contract Audit Agency (DCAA) audits.
Maintain documentation supporting financial transactions and program expenditures.
Assist in development and implementation of internal controls.
Supervisory Responsibilities
None
Desired Knowledge, Skills & Abilities
Technical Knowledge
Knowledge of Government contracting principles and regulations.
Knowledge of FAR, DFARS, and cost accounting principles.
Knowledge of budgeting, financial analysis, and cost control methods.
Knowledge of contract funding and financial management processes.
Technical Skills
Ability to analyze financial data and develop cost projections.
Ability to track program costs, funding, and expenditures.
Proficiency in Microsoft Excel and financial tracking tools.
Ability to develop financial reports and presentations.
Professional Skills
Strong organizational and administrative skills.
Strong analytical and problem-solving abilities.
Ability to work independently and manage multiple priorities.
Strong written and verbal communication skills.
Ability to support program management decision-making.
Preferred Knowledge:
Defense contract financial management processes
DCAA audit requirements
Government property coordination processes
Program control and financial reporting systems (e.g., Deltek Costpoint or similar)
Required Qualifications
Requires a Secret security clearance.
One of the following: Bachelor’s degree in Business Administration, Finance, Accounting, Management, or related field OR Associate’s degree in related field and four (4) additional years of relevant experience
Eight (8) years of relevant DoD business, financial, or program support experience in lieu of degree
Minimum of five (5) years of experience in business management, financial management, program control, or contract administration.
Experience supporting DoD or Army programs preferred.
Experience supporting cost-reimbursable, time-and-materials, or firm-fixed-price contracts preferred.
Experience with program budgeting, cost tracking, and financial reporting.
Working Environment
A fast paced multi-tasking customer service oriented environment requiring a high degree of efficient and effective performance. Adaptability regarding schedule and task changes is necessary to accommodate changing priorities. Overtime may be required.
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.