Business and Program Administrator

Department

Provost Research Computing Center

About the Department

The University of Chicago Research Computing Center (RCC), a unit in the Office of Research, provides high-end research computing resources to researchers at the University of Chicago. It is dedicated to enabling research by providing access to centrally managed High-Performance Computing (HPC), storage, and visualization resources. These resources include hardware, software, high-level scientific and technical user support, and the education and training required to help researchers make full use of modern HPC technology and local and national supercomputing resources. The Office of Research oversees the conduct of sponsored research, research program development, and contract management functions.

Job Summary

Reporting to the Director of Administration and Faculty Programs, the Business and Programs Administrator is a key team member who advances the Research Computing Center (RCC) mission by providing high quality support for the Center’s flagship programs. This role supports the growing and varied faculty service programs and manages core business operations, including robust recharge/service center operations. The position performs routine assignments related to academic, research, clinical or administrative programs.

This hybrid position requires at least three days onsite per week.

Responsibilities

• Responds promptly to faculty and researcher inquiries about RCC programs and services, providing relevant information or connecting them with appropriate RCC staff.
• Prepares and processes paperwork for financial transactions, partnerships, HR, and other RCC programs, ensuring thorough documentation in relevant systems.
• Oversees high-volume, complex recharge/service center billing, reporting, and related financial operations.
• Reviews contracts and vendor statements of work as needed; maintains updated non-disclosure agreements.
• Plans and supports committee meetings, including preparing materials and recording minutes.
• Proactively suggests and implements process improvements for RCC business operations.
• Serves as backup for RCC’s administrative assistant and department coordinator.
• Researches and analyzes data to prepare diverse reports, including those for grants and contracts.
• Performs some routine and complex assignments for the unit usually in the areas of finance, event planning, or support services. Initiate the hiring process of students and staff for a unit, which includes processing of payroll.
• Researches and analyzes data to create reports and may create other reports for grants and contracts.
• Analyzes program budgets and uses a moderate/high level of authority to recommend or makes budgetary recommendations.
• Interacts with faculty, researchers and staff for committee work or information.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

Certifications:

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Preferred Qualifications

Technical Skills or Knowledge:

• Proficient with Oracle.
• Proficient with Workday.

Preferred Competencies

• Maintain strict confidentiality of sensitive information.
• Excellent oral and written communication skills, effectively communicate in writing and orally.
• Excellent organizational skills.
• Manage multiple concurrent projects in a competent and professional manner while also managing details and meeting deadlines.
• Work effectively and collegially with little supervision or as a member of a team.
• Attention to details.

Application Documents

• Resume/CV (required)
• Cover Letter (preferred)

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

37.5

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

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FLSA Status

Exempt

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Pay Range

$68,000.00 - $84,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

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