Business Analyst / Technical Project Coordinator

Location: Warsaw, Poland
Hybrid model of work: 3 days in office, 2 remote per week

Business Analyst / Technical Project Coordinator

Are you someone who thrives on bringing structure to complex projects and keeping diverse teams aligned? We're seeking a Business Analyst / Technical Project Coordinator who can translate scientific needs into clear requirements, drive project delivery, and ensure our software solutions truly serve researchers at AstraZeneca.

In this role, you'll be the organizational backbone connecting our software engineering team, scientific users, and stakeholders across the organization. Working in close partnership with the Technical Lead, you'll gather and document requirements, coordinate project timelines, facilitate communication, manage priorities, and hold teams accountable to commitments. You'll ensure decisions are documented, expectations are aligned, and projects move from concept to successful delivery.

This isn't just about managing timelines—you'll actively shape how we build software for science. You'll influence prioritization decisions, ensure every feature addresses real user needs, drive adoption of solutions across the organization, and maintain the organizational clarity that enables a small, high-performing team to deliver impactful results.

What makes this role exciting?

You'll have direct impact on how scientific software is conceived, prioritized, developed, and delivered at AstraZeneca. Working with both technical teams and scientific stakeholders at all levels, you'll gain deep insights into drug discovery research while honing your skills in requirements analysis, project coordination, and stakeholder management. You'll see diverse projects, from data pipelines to AI-enabled research tools, through from initial concept to successful deployment and user adoption, knowing your organizational expertise directly accelerates breakthrough research.

What You Will Do

Requirements & Prioritization

• Gather requirements from scientists and stakeholders through interviews and workshops, translating needs into clear user stories and acceptance criteria
• Work with the Technical Lead and the development team to prioritize the product backlog, managing competing demands and aligning expectations across projects
• Document requirements and ensure alignment between user needs and technical feasibility

Project Coordination & Accountability

• Coordinate project timelines, milestones, and dependencies across multiple concurrent initiatives
• Track progress, identify risks and blockers, and drive timely resolution with appropriate stakeholders
• Ensure team members and stakeholders remain accountable to commitments and deadlines
• Maintain project status reports and dashboards providing clear visibility for leadership

Stakeholder Management & Communication

• Serve as the central communication hub between engineering team, scientific users, and organizational stakeholders at all levels
• Facilitate meetings, stand-ups, sprint reviews, and stakeholder updates across diverse audiences
• Manage expectations proactively, negotiating priorities and timelines when conflicts arise
• Coordinate user acceptance testing, gather feedback, and act as primary contact for user questions and feature requests
• Organize training sessions and create support materials to drive successful software adoption
• Monitor user satisfaction and adoption metrics, working with the team to address concerns

Documentation & Knowledge Management

• Document decisions, agreements, and prioritization rationale, creating a clear audit trail
• Maintain project artifacts including specifications, meeting notes, and decision logs
• Create and maintain user-facing documentation, FAQs, knowledge base articles, and training materials

Process Facilitation

• Facilitate Agile ceremonies and team processes, with potential to serve as Scrum Master
• Identify opportunities to improve team processes, communication flows, and delivery efficiency
• Support the Technical Lead in managing team capacity and workload balance

Team & Culture

Join the Data Sciences & Quantitative Biology department at our dynamic AstraZeneca R&D site in Warsaw—a global, diverse, and delivery-focused organization where collaboration drives impact. Our department brings together computational scientists, software engineers, and data specialists from diverse backgrounds, representing multiple nationalities and perspectives.

We foster an inclusive environment where innovation thrives, continuous learning is encouraged, and every team member's unique expertise contributes to our shared mission.

Working closely with experimental scientists, IT teams, and external partners, we're building the computational infrastructure that powers AstraZeneca's drug discovery pipeline. If you're excited about applying your technical leadership skills to solve real scientific challenges and want to see your work translate into better treatments for patients, we'd love to hear from you.

What we are looking for

Essential:

• Bachelor's degree in Life Sciences, Computer Science, Information Systems, Business Administration, or related field
• 3-5 years of experience in business analysis, project coordination, or technical program management
• Proven experience gathering, documenting, and managing requirements in technical or scientific environments
• Strong organizational skills with demonstrated ability to coordinate multiple projects, manage competing priorities, and drive accountability
• Excellent communication and stakeholder management skills across technical and non-technical audiences at all seniority levels
• Experience facilitating meetings, managing expectations, and resolving conflicts
• Proficiency with project management and collaboration tools (Jira, Confluence, or similar)
• Strong analytical mindset with attention to detail and ability to learn quickly in diverse environments

Desirable:

• Experience working in pharmaceutical, biotech, or scientific research environments with understanding of scientific workflows
• Formal training or certification in business analysis (CBAP, PMI-PBA), project management (PMP, PRINCE2), or Agile methodologies (Scrum Master, SAFe)
• Experience coordinating software development projects using Agile/Scrum processes
• Familiarity with software development lifecycle and technical concepts
• Experience creating user documentation, training materials, and knowledge base content
• Understanding of user adoption strategies and change management principles
• Experience building dashboards and visualizing project metrics for stakeholder reporting

What’s next?

If your passion is science and you want to be part of a team that makes a bigger impact on patients’ lives, then there’s no better place to be.

We look forward to find out more about you. Send in your application as soon as possible, but no later than Feb 28th. We will review applications continuously.

Date Posted

04-mar-2026

Closing Date

27-mar-2026

AstraZeneca embraces diversity and equality of opportunity.  We are committed to building an inclusive and diverse team representing all backgrounds, with as wide a range of perspectives as possible, and harnessing industry-leading skills.  We believe that the more inclusive we are, the better our work will be.  We welcome and consider applications to join our team from all qualified candidates, regardless of their characteristics.  We comply with all applicable laws and regulations on non-discrimination in employment (and recruitment), as well as work authorization and employment eligibility verification requirements.