Job Summary:
The Billing Clerk will bill foreign carriers for hauling, bill the government for GSA moves, and claim Allied shipments that have been hauled by company drivers.
Essential Functions and Duties:
- Ensure that lease drivers and owner operators are paid correctly and on time
- Send paperwork to TMO offices to be certified as necessary and make copies of all paperwork and mail invoices that have been billed
- Ensure that agents do not get past 30 days due
- Claim hauling revenue for COD shipments and distribute it to service centers and drivers
- Run the COD delivered not billed report daily to see which shipments have received documents and are ready to bill
- Work closely with the service centers and dispatchers to make sure documents are received and scanned in a timely manner, and to resolve problems with billing or driver pay and load shipment information from one computer system to another so revenue and driver pay can be calculated correctly
- Verify that all COD payments have been made and alert the appropriate service centers or dispatchers when payments are missing
- Check all hauling paperwork for proper signatures and documentation of extra services
- Audit all weight tickets and make sure hauling information has been entered into both the Coleman and Allied systems correctly to ensure proper rating of shipments
- Invoice shippers and alert the collections department for any balances that are due
- Assist the collections department with identifying open credits for COD shipments
- Assist with national account billing as needed
- Review end of day billing report for accuracy, then transmit and post
Knowledge, Skills and Abilities:
- Knowledge of company software
- Interpersonal communication
- Organizational skills
- Ability to operate 10-key calculator
- Proficiency in Microsoft Word and Excel
Required Education and Experience:
- Required: High school diploma or GED
Working Conditions:
- Indoors
- Office Environment
- Sitting for long periods of time
- Frequent use of telephone
Take part in a company that has been successful for over 100 years and is still growing - join the Coleman Team today!