Background Vetting Senior Administrator

About the Opportunity

Job Type: Permanent

Application Deadline: 31 May 2026

Title                 Background Vetting Senior Administrator

Department      Background Vetting, HR Shared Services

Location          Gurgaon, India

Reports To       Background Vetting Manager (UK based)

Level                3

We’re proud to have been helping our clients build better financial futures for over 50 years. How have we achieved this? By working together - and supporting each other - all over the world. So, join our Background Vetting team and feel like you’re part of something bigger.

About your team

The Global Background Vetting team sits within the Global HR Shared Services function and works in partnership with Talent Acquisition, HR Support, HR Regulatory Operations, HR Legal, HR Business Partners and other business groups, providing oversight and governance of pre-employment/repeat vetting checks and screening requirements for our employees, suppliers, and partners.

The objective of the function is to ensure that FIL seeks to hire staff with the highest standards of honesty and integrity whilst fulfilling local regulatory requirements and providing a positive candidate on-boarding experience.

About your role
The Background Vetting Senior Administrator will be responsible primarily for the delivery of the BV process for Bermuda, CE, UK & Ireland, ensuring a high quality service delivery within agreed SLA’s, maintainance of best practices and execution of controls for task processing to align with CPO risk management framework and data governance.

This role is primarily focused on supporting the UK business and operating within UK business hours, while also requiring the flexibility to collaborate with the wider Global BV team across multiple time zones as business needs arise

• Execute BV processes for new hires and repeat vetting checks for regulatory staff.
• Ensure that queries and requests received on the ServiceNow platform are dealt with in accordance to SLA’s.
• Update standard operating procedures.
• Support any UAT, training and implementation of any enhanced or new BV processes.
• Assist BV Managers with vendor management and performance monitoring.
• Collaborate with HR Business Partners and Stakeholders on specific cases.
• Maintain a high degree of confidentiality with respect to candidate and employee data.
• Support the BV Managers with project work and ad hoc tasks.

About you

• Problem solving approach and excellent attention to detail
• Resilience to deal with challenging situations
• Adaptability and prioritization in a fast paced environment
• Confidence to take the initiative and make decisions that align with FIL policy
• Strong collaborative skills that ensure effective communication with candidates and staff at all organizational levels
• Knowledge of Background Vetting practices and local legislations in regards to regulatory and data privacy requirements
• Ability to embrace and uitilize approved AI tools for efficiency and innovation

Feel rewarded

For starters, we’ll offer you a comprehensive benefits package. We’ll value your wellbeing and support your development. And we’ll be as flexible as we can about where and when you work – finding a balance that works for all of us. It’s all part of our commitment to making you feel motivated by the work you do and happy to be part of our team. For more about our work, our approach to dynamic working and how you could build your future here, visit careers.fidelityinternational.com.

For more about our work, our approach to dynamic working and how you could build your future here, visit careers.fidelityinternational.com.