Athletics Event Management Coordinator

Job Family Group:

Staff

Department/Office:

Facilities and Event Management

Time Type:

Part time

Compensation:

$18.98-$23.73

Please note, starting salaries are based on factors including internal equity, relevant experience, and education.

Exemption Status:

Non-Exempt

Job Description:

Responsible for assisting in managing event operations for all assigned athletic and non-athletic events conducted in Trinity University Athletic venues. This encompasses the use of indoor and outdoor athletic facilities—including the 187,000+ square foot multi-purpose Bell Athletic Center, five outdoor sports fields, three tennis facilities, and a track and field area—for intercollegiate athletics, intramural programs, club sports, campus recreation, aquatics, wellness activities, fitness classes, spirit groups, sports camps, conference and special program groups, as well as off-campus facility rentals.

 

JOB DUTIES:

• Assist with all venue setup and teardown, and attend pre-event planning and game management meetings for all assigned sports and events.
• Assist with on-site event administration for assigned sports, overseeing crowd management, and event staff.
• Assist in oversight of the student event staff on game day, aiding and contributing to their training, briefing, and education on game day procedures.
• Assist with both social media content as well as facility video board content.
• Assist with the coordination of security, fan services, and event staff assignments and postings for respective events. 
• Work collaboratively with the Trinity Police Department to plan for security and safety for athletics facilities and events.
• Develop a firm understanding of NCAA, SAA, and Trinity University rules, regulations, policies, and procedures, and be able to implement at all assigned events

ADDITIONAL DUTIES

• Cooperates and collaborates with other employees in the spirit of teamwork and collegiality and interacts with confidence, patience, and integrity to provide professional leadership during emergencies.
• Complies with all Trinity University policies and guidelines.
• Must be able to work a varied schedule, including long days, nights, weekends, and holidays.
• Performs other duties as required.

EDUCATION

Required:

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Preferred:

• Bachelor’s degree

EXPERIENCE

Required:

• 1 to 3 years of experience in lieu of completed education degree
• Demonstrated knowledge of the day-to-day operations of an intercollegiate athletics department.
• Excellent interpersonal, written and verbal communication skills including ability to interact effectively in a collaborative team environment.
• Strong organizational and analytical skills.
• Proven ability to work proactively with minimal supervision

Preferred:

• Over 3 years of experience preferred
• Previous experience in facilities and/or event management

KNOWLEDGE, SKILLS, AND ABILITIES

Required:

• Accuracy, Skills, and Equipment: Administrative experience with operating the University data system and video equipment.

Preferred:

• Proficiency in video editing software, Google Docs, PowerPoint, and Excel is preferred.

SUPERVISORY RESPONSIBILITIES

NUMBER OF DIRECT REPORTS

• None but Supervises student staff employees.