Job Title
Athletic Academic CoordinatorAgency
Tarleton State UniversityDepartment
04340000 Division of AthleticsProposed Minimum Salary
CommensurateJob Location
Stephenville, TexasJob Type
StaffJob Description
Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Athletic Academic Coordinator in the Division of Intercollegiate Athletics. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.
At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.
No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.
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Important Immigration Information:
A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.
In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.
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Tarleton State University is a Division I program committed to academic and athletic excellence. The Athletics Academic Coordinator supports student-athletes across multiple sport programs, including Football, and reports to the Senior Associate Athletic Director for Academics. The position works closely with campus partners such as Compliance, the Assistant Registrar, Academic Advising, and other university offices as appropriate. Core responsibilities include maintaining accurate academic records and files, monitoring academic progress and NCAA eligibility in accordance with grade reports, and meeting with current and prospective student-athletes to review academic requirements. The Athletics Academic Coordinator provides academic mentoring and coordinates tutoring and study hall programs, requiring consistent and open communication with coaches and athletic department staff, along with a thorough understanding of NCAA, UAC, and University rules, guidelines, and regulations. The position also serves as a Campus Security Authority (CSA).
The Athletics Academic Coordinator is expected to work a full-time schedule primarily during standard business hours; however, due to the nature of Division I athletics, this position requires flexibility. Evening and weekend hours are frequently necessary to support student-athletes through study halls, tutoring sessions, recruiting activities, team travel, competitions, and peak academic periods such as registration, midterms, and finals. Occasional travel may also be required.
Duties and responsibilities:
Serve as the coordinator to assigned teams; monitor their academic progress; while also connecting student-athletes to professional development resources. Team assignments will include assisting with Football, and another Olympic Sports.
Administer and oversee study hall and tutorial programs for student-athletes; liaison with the Office of Student Success to coordinate tutors, and provide information as requested; utilize the Office of Student Success to develop strategies to assist at-risk student-athletes.
Supervise a Graduate Assistant to help manage tutoring program
Communicate with assigned coaching staff through scheduled academic meetings; regularly and promptly share detailed information regarding the ongoing academic progress of assigned student-athletes.
Serve as the academic representative to assigned teams for on-campus recruiting operations.
With a thorough understanding of NCAA legislation and continuing eligibility serve as the point of contact for monitoring and projecting student-athlete academic outcomes with assigned teams.
Monitor student-athletes’ NCAA academic eligibility using university student systems and established internal degree-tracking forms.
Promote positive working relationships with faculty.
Prepare and distribute weekly reports to all coaches relative to academic performance, encompassing overall academic performance of team, evaluation of performance of at-risk student-athletes, and weekly student hall and tutoring hours.
Support department and campus-wide student success efforts through participation in a variety of department activities and committee work
Minimum Qualifications
Required Education & Experience:
Bachelor's Degree in applicable field or equivalent combination of education and experience.
Two years experience working in academic advising, teaching, counseling, student affairs, or a related field
Required Knowledge, Skills, & Abilities
NCAA Compliance & Ethics:
Thorough knowledge of NCAA academic eligibility, recruiting, continuing-eligibility, progress-toward-degree, transfer legislation, and Academic Progress Rates (APR), with a demonstrated commitment to the Honor System and full compliance with all NCAA rules, regulations, and principles.
Academic Advising & Curriculum Analysis:
Demonstrated success providing academic advising and/or academic support, including the ability to analyze course prerequisites, certification requirements, and curriculum/graduation pathways to effectively support and advocate for diverse student populations.
Communication & Interpersonal Effectiveness:
Excellent oral, written, and presentation skills, with the ability to communicate effectively and responsively with students, faculty, administrators, athletic coaches and staff, and community partners.
Confidentiality, Judgment & Problem Solving:
Ability to analyze and solve problems using sound independent judgment while managing, handling, and appropriately imparting sensitive and confidential information.
Organization, Multitasking & Stakeholder Management:
Demonstrated ability to multitask, prioritize competing responsibilities, and maintain strong organizational skills and attention to detail while collaborating with others, managing multiple constituencies, and advocating for students with professionalism and political acumen.
Technology Proficiency:
Proficiency with word processing, spreadsheet, and database applications, as well as experience using higher education and student information systems and technologies (e.g., Canvas, ARMS, Banner).
Flexibility & Availability:
Ability to work flexible hours, including evenings and weekends, with willingness to travel as required.
Preferred:
Master’s Degree Preferred
Compensation & Benefits
Salary: Commensurate with experience
Salary Range:
The target base annual salary range is $41,000 up to $50,761 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.
We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
Employment applications must include:
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.