Deadline for Applications
November 24, 2025
Hardship Level (not applicable for home-based)
A (least hardship)
Family Type (not applicable for home-based)
Family
Staff Member / Affiliate Type
UNOPS IICA1
2026-01-01
1. General Background
The Associate Supply Officer supports all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance and warehousing management within the Area of Responsibility (AoR). The position is located at the Libya Back Office in Tunis/ Tunisia.
The incumbent is supervised by the (Senior) Supply Officer who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent normally supervises some staff and/or AWF.
S/he maintains regular contacts on working level with other UN agencies, UNHCR Partners, NGOs, government partners and commercial contractors in the area of operation.
S/he will support effective supply chain that enables the office to meet the needs of persons of concerns as well as timely delivery of quality goods and services to persons of concern. Further, the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses, along with effective partners to support supply activities.
The Associate Supply Officer maintains impartial, ethical and customer-oriented relations with suppliers and Partner organizations; exchanges information with counterparts in other UN agencies, and International Organizations within the limits established by UN /UNHCR Procurements Rules and assists with joint procurement actions if, as and whenever necessary.
The role of the Associate Supply Officer under UNOPS will be strictly technical and supportive, ensuring compliance and efficiency in procurement processes without any decision-making and spending authority.
2. Purpose and Scope of Assignment
Support all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable.
Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs. Follow up on the execution of market surveys aimed to identify, assess, and select potential vendors.
Assist with identifying partners for supply chain projects based on objectives, priorities, strengths and resources of the UNHCR Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
Conduct initial review of relevant contacts and build constructive relations with UN agencies, UNHCR Partners, government authorities and other partners as applicable.
Ensure accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
Assist in managing the vendor related processes including identification, assessment and selection of vendors based on their capability for delivering commodities and services. Ensure vendor and item master databases are up to date.
Support the oversight of tender processes and coordinate the preparation of proposals for contract awards to the relevant Committees of Contract (CoCs).
Ensure the quality standards for commodities and services are respected by vendors in relation to the needs of the location and tender/purchase specifications.
Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems.
Apply UNHCR's sourcing and procurement strategy when planning for purchase of important commodities and services.
Ensure timely customs clearance of consignments and establishment & maintenance of warehousing according to "best practices" and UNHCR rules and regulations.
Manage an efficient system for the release, and redeployment of goods.
Oversee and coordinate as required the release and transportation and of relief and other non-food items.
Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyze statistical information, identify trends and developments in supply chain related matters that will assist in decision making
Implement supply operations based on interpretations of the situation and conclusions to how the operation can be best implemented.
Provide guidance to address challenges in the local supply chain by finding solutions to problems and bottlenecks, and provide regular reports on supply chain activities, the status of requests and the availability of items in the supply chain.
Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.
Adapt standard supply chain structures to the local environment that are consistent with the operational needs.
Assist the office should they need additional office space or extensions to their office leases, lease hold improvements or other construction. Carry out the procurement aspect of the establishment of office leases or extensions.
Assist in the coordination with CBI stakeholders the design and implementation of the market assessment and market monitoring to determine if CBI is option. Carry out the procurement action to contract Financial Service Providers (FSP).
Support the establishment and maintenance of an efficient and skilled workforce that is capable of supporting on-going operations.
Support the identification of partners for supply chain projects based on objectives, priorities, strengths and resources of the Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
Implement effective asset and fleet management that regularly monitors the asset/fleet pool, increases efficiency safeguards the investment of the organization.
Support the coordination activities of Partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
Maintain an up-to-date overview of the location's supply chain capacity and preparedness, as well as, that of its partners to ensure that adequate capacity exist also to cover emergencies.
Conduct first review for procurement cases for the relevant procurement authority.
Support effective information flow in the supply chain and adapt process and documents to the prevailing environment.
3. Monitoring and Progress Controls
The incumbent will be supervised by the Senior Supply Officer and evaluated based on the following key objectives:
Procurement Timeliness: Ensure procurement requests are processed and fulfilled within agreed timelines.
Vendor Updates: Maintain and regularly update vendor records and assessments and providing regular updates on issue as they occur.
Data Accuracy: Ensure high accuracy of supply chain data.
Stakeholder Engagement: Maintain regular communication and coordination with internal and external stakeholders.
Reporting: Submit clear and timely weekly reports on supply activities and progress.
4. Qualifications and Experience
Proficient knowledge of logistics/supply systems with proven experience at previous work positions, preferably UN and UN in Libya context at professional level. Good working knowledge and experience in handling contract issues in the context of UN policies and standards. Experience in contract negotiations; ability to provide technical guidance to subordinate staff; ability to plan and organize work assignments, often under close deadlines. Proven ability to deal with multiple tasks with speed, in a courteous and service-oriented manner.
a. Education
3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1-year relevant experience with Doctorate degree
b. Work Experience
Required experience in Supply Chain Management, Procurement Management, Warehousing and Logistics, with UN experience in emergency context preferably worked in the Libya context at international level.
Functional Skills
IT-Computer Literacy
IT-PeopleSoft Supply Chain Management
SC-Supply Planning
SC-Customs clearance
SC-Logistics
SC-Warehouse Management
SC-Asset Management
SC-Fleet Management
UN-UN/UNHCR Administrative Rules, Regulations and Procedures
SC-UNHCR Procurement Rules and Procedures
Desired Candidate Profile:
- Demonstrated experience in managing procurement contracts, including drafting, performance monitoring, and ensuring compliance with contractual terms, is highly desirable.
- Proven experience in the procurement of health services and items, cash-based interventions (CBI), warehousing, logistics, leases, and mandated services is considered an asset.
- Strong background in both local and international procurement, with a solid understanding of sourcing strategies and regulatory frameworks, is highly desirable.
- Prior experience in coordinating with UN agencies, implementing partners, and suppliers is an asset.
- Experience managing complex and high-value procurement activities in emergency humanitarian contexts is an asset.
- Familiarity with UNHCR procurement procedures, including relevant Administrative Instructions and rules, is highly desirable.
- Experience using UNHCR ERP systems, particularly the Negotiation Module, is an asset.
- Previous UNHCR experience in procurement and logistics within the Libyan operational context is both desired and considered an asset.
Standard Job Description
Required Languages
English
,
,
Desired Languages
,
,
Additional Qualifications
Skills
Education
Bachelor's (Required), Doctorate, Master's
Certifications
Other information
This position doesn't require a functional clearance
Remote
No