Associate Project Manager

Do you want to help revolutionize a major industry? At Unibail-Rodamco-Westfield (URW), you’ll have the opportunity to impact the future of real estate by developing innovative and engaging places that reinvent being together. Come join a team that builds excitement about working at URW. You’ll get to work with leaders who are passionate about tackling changing consumer behavior with innovative experiences. All this bold vision means the company culture embraces evolution and change. We believe there is no "perfect" candidate and want to encourage applying even if all the requirements listed aren’t met. If you're passionate about URW and looking to learn and grow, then we look forward to reviewing your application!

We are currently looking for our:

Associate Project Manager

What We Offer

We are looking for an innovative, agile, and motivated individual to join the Global Strategic Partnerships Team. A successful candidate will be someone eager to be front and center of a transforming business who wants to grow, develop, and participate in this evolution of real estate into a physical and digital experience. Based in Los Angeles, you will partner with global teams across the organization. We are imaginative and bold, always pushing the boundaries to achieve results. Our culture embraces creativity, diversity and progression, nurturing everyone we work with to reach the top of their profession. This is an in-office role, requiring you to work out of our Century City corporate headquarters.

Scope

Project Coordination

• Run weekly project management tool (Monday.com), Lead weekly alignment meetings, and ensure all required deliverables are in the system and being updated upon completion.
• Manage all required meetings for the team, including scheduling and coordinating across internal and external stakeholders
• Maintain required tracking tools for the team and circulate to required audiences. Create project tracking templates and tools to improve efficiency of the team.
• Act as a liaison between executive, their team and other key business partners keeping everyone connected and informed.
• Lead preparation of materials for group travel including required research and presentations for leadership.
• Contribute to the preparation of executive briefing materials through creation of materials and providing valuable insights on the status of relevant projects.
• Plan and develop agendas for meetings, document and communicate decisions and action items from meetings, ensure follow-up and closure of action items and share information and learnings across teams.
• Perform and prioritize special projects as directed; handle confidential and sensitive information.
• Monitor and track the status of the team’s deals within the URW systems through Salesforce and other internal software.
• Manage executive level email and meeting correspondence including dictation of emails, monitoring executive email inbox and responding on behalf of the executive when necessary

Research & Analytics

• Actively monitor the media for news and updates on strategic brands of interest or major market moves & circulate to the team.
• Prepare briefing materials for each external meeting which includes:
• Bios on relevant attendees
• Press clips for the organization being met with
• Consolidation of performance data/leasing conversations where relevant across EU and US
• Analysis on Quarterly or Annual earnings announcements for Public Companies
• Leverage company data tools to pull relevant data quickly and accurately for both internal and external meetings and presentations.

Expense Management

• Ensure the team is tracking budgeted expenses across all categories
• Coordinate all aspects of travel (including flight, hotel, transportation, etc.) while optimizing and balancing executive's time with cost of travel, including forecasting and managing to the travel budget.
• Prepare expense reports for the executive, review and approve expense reports for direct reports in accordance with company travel policy.

What We Are Looking For

• An undergraduate degree is required or post-graduate degree in a related discipline, would be a strong plus.
• Experience in effectively interacting with executives and senior leaders.
• Experience of building effective business processes for diverse teams.
• Exceptional verbal, written, and interpersonal communications skills.
• Comfortable communicating across all levels of the organization in an effective, situationally appropriate, clear, and high-quality manner.
• Strong multitasking ability, switching priorities and focus as needed.
• Strong emotional intelligence enabling you to build relationships with people and teams across the company to foster process improvement and resolve issues.
• Attentiveness to detail: ability to follow through, think ahead and through responsibilities, double check work before proceeding.
• Excellent organizational skills and ability to work independently, paying attention to detail under tight deadlines and heavy workload.
• Ability to work collaboratively with stakeholders throughout the organization.
• Comfortable with ambiguity and uncertainty; the ability to adapt, be agile and flexible.
• Values diversity and promotes a spirit of inclusion and equity.
• Interest in real estate, leasing, and commercial development.
• Intermediate/Advanced computer skills including Microsoft Office (Outlook, Power Point, Excel).

Compensation

• Exempt
• $65,000 - $87,000 per year + Discretionary Annual Bonus

What is important to us

Unibail-Rodamco-Westfield (URW) is driven by an entrepreneurial foundation of talented and ambitious employees who embrace change, strive for innovation, and know when to venture into uncharted terrain. Teams within URW are collaborative and thrive by working together to seize opportunity and solve challenges. Employees receive mentorship and guidance while being empowered to drive their initiatives, embracing their individuality and unique backgrounds. URW‘s flagship destinations are interwoven into the community fabric, and we give employees the power to be impactful in their work and lead meaningful change in our communities through volunteering, DE&I programming and leading ESG efforts. URW is an innovator and trend setter in experiential entertainment and is making bold moves to be a brand that creates inspiring consumer experiences in-person and digitally. Breaking beyond conventional beliefs, URW is surprising and delighting customers by reinventing being together and creating memorable moments.

Our company purpose – to Reinvent Being Together – is about reimagining how individuals and communities come together, socialize, and enjoy dynamic experiences alongside one another in entirely new ways. We are at our best when we are TOGETHER safely and joyfully. We are pleased to announce our new hybrid schedule working 3 days per week in our Los Angeles and New York corporate offices and up to 2 days per week remotely.

Unibail-Rodamco-Westfield is an equal opportunity employer that embraces diversity of backgrounds, perspectives, experience, and skills. We believe that diversity plays an important part in the success of our business, and we are committed to creating an environment which respects, values, celebrates and makes the most of people’s differences.

We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and other legally protected characteristics.