Associate Medical Administrative Officer - Associate Director

Associate Medical Administrative Officer - Associate Director

Department: Department of Veterans Affairs

Location(s): Tacoma, Washington

Salary Range: $119630 - $155521 Per Year

Job Summary: The Associate Medical Administrative Officer is the Associate Director, GS-0301-13 for the Health Administration Service (HAS) and aids in the overall leadership and managerial functions of planning, organizing, staffing, operating, and budgeting for the Service Line. The incumbent is a partner in planning and management of the HAS Service Line and is responsible for the daily operations of assigned Sections within Health Administration Service

Major Duties:

• Responsible for marketing, business planning, external revenue generation, insurance functions, and overall, Health Administration Service in the rapidly changing present and future health care marketplace. Overall management responsibility for oversight of all Health Administrative Service (HAS) programs and functions. Health Administrative Service (HAS) provides administrative support to clinical and administrative staff located at Seattle, American Lake, Magnolia and the Community-Based Outpatient Clinics (CBOCs). Provides direction and oversight for improving operations related to the support of the electronic, hybrid and paper medical record systems, including record maintenance, retrieval, coding, transcription, and release of information. Responsibility to ensure that the service line resources are used effectively and efficiently, and the annual budget projections are accurate and support the service line strategic plans. Accountable for determining eligibility and enrollment; validating and entering demographics, means test, and insurance information and support of health screening and outreach activities. Coordinates travel arrangements for Veterans and caregivers including ALS and BLS Ambulance, Air ambulance, Wheelchair vans, taxi, bus, and ferry tickets. Provides consultation and expert guidance to the organization and individuals for clinical, research and educational processes on a wide range of health information management and clinical issues such as Compliance, Freedom of Information Act (FOIA), the VA PSHCS Privacy Program. HIPAA, and on-going improvement. Knowledge and ability to apply management tools, techniques (e.g., flow charts, decision trees, regression analysis, demographic analysis, forecasting, ADP assistance and feasibility/needs assessment studies) and office automation technology to daily operations and supports various outreach. Effectively anticipates problems, develops solutions, and formulates plans to meet current and changing workload demands, patient needs and patient expectations. Uses a systems approach to continuous quality improvement, takes measurements to assess progress and makes data driven decisions. Focuses on value-added processes that produce positive outcomes and reduced rework. Actively participates in long-range strategic goal oriented planning with anticipation to changes in the workload or projects; assesses the impact that new policies or laws would have on operations, staffing and program impacts. Provides timely and effective response to patients, clinical and administrative staff, Service Organization Officers, congressional aides and management. Maintains close liaison between clinical and administrative services, monitors programs, and reports service opportunities and resource requirements to the appropriate management officials. Knowledge of customer service and service recovery to assist Veterans and staff with resolving problems, explaining programs and policies, and overcoming barriers to care for Veterans and their caregivers. Responsibility for personnel management activities for all staff assigned to Health Administration Service (HAS), and approves, rejects, or recommends selections, promotions, status changes, awards, disciplinary actions, and separations. Discusses, investigates, and responds to employee grievances and dissatisfactions to resolve conflicts informally at the lowest level possible and ensures that management actions are consistent with the Union agreement, EEO principles and safety policies. Actively supports the Medical Center's safety Program and Affirmative Action plan, which includes the Equal Employment Opportunity Program, Federal Women's Program, and Employment of the Handicapped Program. Develops and directs a formal orientation and training program for Health Administrative Service (HAS) employees that provide technically competent medical administration employees to support the functions of the professional staff. Participates in self-development activities to maintain and increase professional competence and provides in-services for internal and external clinical and administrative groups related to new or changes in existing VA Health Care programs. Supports Health Administrative Service (HAS) employee participation in cross-functional process action teams to improve patient care. Work Schedule: Monday-Friday; 8:00am-4:30pm Telework: This position may be authorized for Ad-hoc telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Associate Medical Administrative Officer - Associate Director/PD160790 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized Financial Disclosure: May be required.

Qualifications: To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/27/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements within 30 days of the closing date of this announcement. For a GS-13 position you must have served 52 weeks at the GS-12. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: You must have one year of specialized experience equivalent to at least the next lower grade GS-12 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Knowledge of organizational, programs, functions, and requirements aligned to health care delivery systems; skilled in budget planning, resource management (staffing, equipment, space), and employee training/development; ability to apply management tools and techniques (flow charts, decision trees, regression analysis, demographic analysis, forecasting, ADP assistance and feasibility/needs assessment studies); skilled in analyzing problems and establish priorities within a health care delivery system; Knowledge of administrative regulations, supervisory principles, organizational theory and techniques of regression analysis, demographic analysis, forecasting and evaluation; Must have knowledge of pertinent laws, regulations, policies aligned in medical administration programs; Knowledge of employee training needs and techniques to ensure that staff have the tools that they need to provide excellent customer service. You will be rated on the following Competencies for this position: Administration and Management Administrative Law Applies Technology to Tasks Customer Service Employee Development Personnel and Human Resources Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements: The work is primarily sedentary, although some slight physical effort may be required. Walking, stooping, and bending is required. Work Environment: Work is typically performed in an adequately lighted and climate-controlled office. Incumbent is required to travel between two divisions, which are located 40 miles apart, and both administrative campus located in a remote area of Seattle and in Dupont Washington. Incumbent may also be required to travel to several CBOCs and leased office space that are located throughout western Washington in the facility catchment area, intermittently. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

How to Apply: All applicants are encouraged to apply online. To apply for this position, you must complete the questionnaire and submit the documentation specified in the Required Documents section below. The complete application package must be submitted by 11:59 PM (ET) on 03/27/2026 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12912704. To begin, click Apply Online to create a USA JOBS account or log in to your existing account. Follow the prompts to select your USA JOBS resume and/or other supporting documents and complete the occupational questionnaire. Click Submit My Answers to submit your application package. NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. Beginning September 27, 2025, Federal agencies will only accept resumes up to two pages in length to comply with the Merit Hiring Plan. Resumes longer than two pages will result in ineligibility for further consideration for the position. USAJOBS will not allow you to upload or build resumes longer than two pages, and you will need to update the resumes in your profile before applying for a job. Resumes should include information relevant to the knowledge, skills, abilities, and competencies of the position to which you are applying. VA is unable to make assumptions about qualifications if not clearly listed. Resumes must be legible so they can be reviewed for eligibility, minimum qualifications and other position requirements listed in the job announcement. Your resume must be 5MB or less. We recommend saving and uploading your resume as a PDF to maintain formatting and number of pages. We also accept GIF, JPG, JPEG, PNG, RTF, TXT, PDF, ODT or Word (DOC or DOCX). We do not accept PDF portfolio files. We recommend using a sans-serif font size like Lato, if available. Other widely available options are Calibri, Helvetica, Arial, Verdana, Open San Source Sans Pro, Roboto or Noro Sans. Make your page margins 0.5 inches. Consider using 14-point size font for titles and 10-point for the main text in your resume. The resume builder can help you create a resume using these recommendations and uses the information in your USAJOBS profile to help you get started. Helpful Hints for Creating a Two-Page Resume: Prioritize most relevant and recent experience Use concise, results focused language Align language from the job announcement Focus on demonstrating skills and competencies Remove outdated or unrelated experience Use the USAJOBS resume builder Additional guidance on this new requirement and resume building tools can be found at: https://help.usajobs.gov/faq/application/documents/resume/page-limit https://www.opm.gov/policy-data-oversight/hiring-information/merit-hiring-plan-resources/applicant-guidance-on-the-two-page-resume-limit/ Special Employment Consideration: VA encourages persons with disabilities to apply, including those eligible for hiring under 5 CFR 213.3102(u), Schedule A, Appointment of persons with disabilities [i.e., intellectual disabilities, severe physical disabilities, or psychiatric disabilities], and/or Disabled veterans with a compensable service-connected disability of 30% or more. Contact the Agency Contact for information on how to apply under this appointment authority via the Selective Placement Coordinator. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced Federal/VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be qualified you must submit appropriate documentation (a copy of the agency notice, your most recent performance rating, and your most recent SF-50 noting current position, grade level, and duty location) and be found well-qualified for this vacancy. To be well-qualified: applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors, and who are proficient in most of the required competencies of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. During the application process you may have an option to opt-in to make your resume available to hiring managers in the agency who have similar positions. Opting in does not impact your application for this announcement, nor does it guarantee further consideration for additional positions.

Application Deadline: 2026-03-27