Associate Manager, Workplace Operations

What are we looking for?

You are a creative thinker with a keen eye for details, possess the ability and experience to implement new processes, and are interested in leading initiatives. You have a big welcoming smile and a lively personality, and enjoy being the person who provides service to others with kindness. You will oversee day-to-day workplace operations to ensure the office runs smoothly and efficiently, delivering a high service level.

What will you do? 

1. Facilities & Strategic Operations

• Managing local team: two locations in CZ Prague & Brno
• Vendor & Landlord Management: Serve as the primary point of contact for the landlord and Clubco; manage all vendor relationships to ensure high-quality service delivery and contract compliance.
• Workspace Optimization: Strategically plan seating arrangements and office adjustments to support team growth and evolving workspace needs.
• Health, Safety, & Security: Act as the Site Lead for all safety protocols, ensuring the office environment is secure and compliant with local regulations.
• Data-Driven Insights: Analyze office utilization and attendance data to provide recommendations to leadership regarding workspace strategy.

2. Financial Management & Governance

• Budget Oversight: Full ownership of the site and EEx budgets, including monthly tracking, PO management, and price negotiations to drive cost-efficiency.
• Leadership Collaboration: Partner closely with CZ Leadership to align local operations with global business objectives; facilitate the agenda for Weekly All-Hands and Bi-weekly Site Leader meetings.
• Operational Continuity: Maintain a deep understanding of end-to-end office workflows, providing executive-level coverage for senior operations staff as required.

3. Employee Experience (EEx) & Culture

• Annual Strategy & Planning: Design and execute a year-long roadmap of employee engagement activities and events that align with the company’s culture.
• Feedback & Iteration: Proactively manage the employee feedback loop to refine the office environment, snack programs, and general amenities.
• Global Integration: Participate in or lead Global EEx initiatives, ensuring the Czech site remains connected to the broader organizational culture.

4. Social Impact (S1 Foundation)

• CSR Leadership: Direct the local S1 Foundation activities, including sourcing and managing the volunteering budget.
• Partnership Development: Identify and establish strategic partnerships with non-profit organizations and NGOs.

Board Reporting: Provide regular impact reports to the S1 Foundation Board.

What skills and knowledge should you bring?

• Operations Excellence: Proven experience in facilities management, office operations, or hospitality at a high-growth company.
• Financial Acumen: Strong experience managing budgets, PO processes, and vendor negotiations.
• Stakeholder Management: Ability to influence and communicate effectively with everyone from the S1 Foundation Board to external maintenance crews.
• Project Management: Exceptional organizational skills with the ability to plan large-scale events and complex office moves simultaneously.
• Proactive Mindset: A "people-person" who actively seeks feedback and creates a welcoming atmosphere for employees and visitors.

Why us?

Join a cutting-edge company tackling extraordinary challenges alongside top industry talent. Enjoy flexible hybrid work in Prague (Karlin), Brno (Clubco), or remotely across CZ/SK. Only Prague-based employees are required to work from the office at least two days per week.

Competitive Benefits Package:

• Stock & Bonuses: Grant of Restricted Stock Units with a 4-year vesting plan, annual performance-based bonuses, and an employee stock purchase plan.
• Time Off & Well-being: Flexible Time Off, on top of the standard 5 weeks vacation, flexible paid sick days, fully paid Short Term Sick/Nursing Leave, 16-week parental leave, grandparent leave, and additional company holidays.
• Insurance & Health: Pension Insurance Contribution, Premium life insurance, Private medical care (for you and +1), and a Global Employee Assistance Program.
• Work Perks: Monthly meal and well-being allowance, high-end MacBook/Windows laptop, work-from-home support, and in-office refreshments.
• Growth & Community: LinkedIn Learning, internal mentoring, educational support, generous referral bonuses, and optional company events (sports, BBQs, charity).

Be part of an inclusive, innovative workplace that values belonging, flexibility, and growth!