Associate Director of Operations

Job Title

Associate Director of Operations

Agency

Texas A&M University

Department

Institute For A Disaster Resilient Texas

Proposed Minimum Salary

$9,583.34 monthly

Job Location

Houston, Texas

Job Type

Staff

Job Description

What we want

The Associate Director of Operations, under general direction, assists the Director in all aspects of departmental operations and maintains responsibility for major functional unit(s) within the Institute for a Disaster Resilient Texas.

What we want

Salary: $115,000

Special Instructions: A cover letter, resume, and contact information for three professional references (to include at least one previous supervisor) are strongly recommended. You may upload all three on the application under CV/Resume or upon answering the questionnaire you may attach the documents.  

Schedule: This position may require work beyond normal office hours and/or work on weekends

Travel: This position may require up to 10% or more travel

Location: Houston, TX

Qualifications

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Eight years of related experience.

Preferred Education

• Master’s degree in related field.

 

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing, spreadsheet, and database applications.

• Ability to communicate clearly and effectively to ensure understanding.

Responsibilities

Leadership and Strategic Planning

• Leads strategic planning for areas supervised and assists Director in developing and implementing overall departmental strategic plans.

• Serves as part of departmental leadership team.

• Establishes performance goals and measures to evaluate the success of areas of responsibility.

• Oversees the coordination of programs, ensuring program goals are consistent with departmental and University missions.

• Completes special projects as requested by Director.

 

Budget and Financial Oversight

• Responsible for annual budget preparation and expense control for areas of responsibility and provides input into overall department budget.

• Oversees financial management of research portfolios and sponsored projects.

• Manages purchasing, travel, payroll, and financial workflows.

• Prepares financial reports, analyses, metrics, and surveys for leadership.

• Ensures proper reconciliation, reporting, and closeout of sponsored accounts.

 

Operational Coordination & Office Management

• Oversees overall management of the Houston Headquarters office.

• Manages IDRT inventory, including tracking, documentation, and compliance with University requirements.

• Coordinates administrative and operational support for faculty, staff, students, and visitors.

• Maintains operational documentation and reporting to support leadership decision-making.

 

Staff Supervision and Policy Implementation

• Assists Director in formulating and implementing policies and procedures.

• Supervises and directs staff and activities of project teams or functional areas.

• Provides training, guidance, and performance feedback to staff.

 

Compliance and Reporting

• Ensures compliance with unit, department, University, and government standards, policies, and procedures.

• Serves on various University, division, and departmental committees and represents department at various State and National associations.

• Oversees compliance related to grants, contracts, purchasing, travel, and financial reporting.

Why Texas A&M University?   

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration.  Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you.  Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.   

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums 

• 12-15 days of annual paid holidays   

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month  

• Automatic enrollment in the Teacher Retirement System of Texas 

• Health and Wellness: Free exercise programs and release time  

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more   

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee  

• Living Well, a program at Texas A&M that has been built by employees, for employees 

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.