Associate Director of Finance and Accounting (Remote) - Brown School

Scheduled Hours

37.5

Position Summary

This position is responsible for managing the budgeting, financial reporting and analysis, and accounting operations to ensure compliance and accurate reporting in support of the departments at the Brown School.

Job Description

Financial Reporting

• Oversee Financial Analysts’ preparation and distribution of financial reporting packages to Associate Deans and Directors for all Brown School departments, reviewing reports before distribution for accuracy, analytical content, and relevance to departments’ operations.
• Work with Financial Analysts and department stakeholders to evaluate departments’ reporting needs and identify opportunities to expand standard financial reporting on restricted and unrestricted funds.  Remain educated in new applications to ensure effective and efficient delivery of information.
• Lead quarterly meetings with Associate Deans and Directors to discuss issues/initiatives with budgetary impacts and communicate department’s financial and budget status.
• Work with personnel to prioritize expenditures and identify opportunities for savings to meet unanticipated needs without exceeding their annual budget.

Budgeting and Forecasting

• Manage Annual Budget Submission. Advise and guide Financial Analysts, Associate Deans and Directors on University and School budget guidelines to ensure budgets are in compliance with policies and are in alignment with Brown’s strategic goals.
• Manage entry and balancing of the departments’ budgets in the School’s budget workbook and balancing of the departments’ budgets into the University’s budget system.  Work with CFU and central IT to resolve system issues and other discrepancies.
• Ensure the current budget in the Workday is updated once the departments’ budgets are approved by the Dean.
• Prepare and deliver supporting schedules including variance explanations

Financial Operations

• Oversee Brown's document processing needs related to accounts payable, accounts receivable, procurement, and contracts to ensure timely payments, compliance with WashU and school policies, and accurate classification to improve reporting. 
• Review and approve unrestricted and restricted transactions at Brown for compliance with Brown and University policies and provide Cost Hierarchy approval on all Brown transactions when required.
• Work with departments to establish and maintain acceptable business practices and effective internal controls regarding purchases, tax, travels, policies and procedures, and document submissions. Establish processes to periodically review and test controls. Liaise with senior management and departments to ensure alignment with school goals and strategic objectives.
• Review/evaluate school-wide purchasing activities to ensure efficient use of Brown's resources and identify potential streamlined processes and policy update needs.
• Provide guidance and training to direct reports and new employees on University and Brown School systems, policies and procedures.

 Personnel Management

• Hold weekly one-on-one meetings with direct reports to discuss current work-related issues. 
• Work with direct reports to create individual personal development plans and provide guidance to ensure successful performance. 
• Provide learning opportunities for direct reports to expand their knowledge and skill set using both internal and external resources.
• Perform formal annual reviews and informal semi-annual reviews to give direct reports feedback on their performance, identifying strengths and opportunities for improvement.  

Perform other duties as assigned.

Working Conditions:
Job Location/Working Conditions

• Normal office environment.
• Ability to work extra hours and adjust schedule and recognize the need to do so.

Physical Effort

• Typically sitting at desk or table.
• Repetitive wrist, hand or finger movement (PC Typing).

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education:

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses:

No specific certification/professional license is required for this position.

Work Experience:

Accounting And Financial Analysis, Or Budgets, Human Resources And Administrative Management (5 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Preferred Qualifications

Education:

Master's degree

Certifications/Professional Licenses:

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

No additional work experience unless stated elsewhere in the job posting.

Skills:

Adaptability, Administrative Best Practices, Budgeting, Business Analysis, Business Technology Strategy, Communication, Cross-Team Communication, Customer Implementations, Customer Service Design, Facilities Planning, Interpersonal Communication, Prioritization, Project Administration, Resource Planning, Self-Organization (Business), Simplifying Complex Information, Space Planning, Strategic Planning, Stress Management, University Education

Grade

G13

Salary Range

$65,900.00 - $112,700.00 / Annually

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.

• Competitive health insurance packages with priority appointments and lower copays/coinsurance.

• Take advantage of our free Metro transit U-Pass for eligible employees.

• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.

• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.