Department
BSD DEV - Advancement Services
About the Department
Job Summary
Responsibilities
The Associate Director of Gift Acceptance and Fund Management oversees key gift administration processes for the Medicine and Biological Sciences Development (MBSD) office.
The Associate Director collaborates with MBSD gift officers, central Advancement, and financial administrators across the Division of Biological Sciences (BSD), Pritzker School of Medicine (PSOM), and University of Chicago Medicine (UCM) to create new gift accounts, monitor unclassified gifts, and provide guidance on gift acceptance and administration. The position also acts as a liaison between MBSD, Advancement, and finance functions regarding gift processes and issues, and serves as a subject matter expert on gift management.
Drafts gift and pledge agreements supporting the BSD, PSOM, and UCM, partnering closely with MBSD gift officers and central Advancement to ensure alignment with donor intent, University policies, and legal requirement.
Facilitates gift account creation by coordinating with financial administrators and central Advancement. Documents account creation processes. Fields questions on how gift funds are mapped between the University’s advancement CRM and University and Medical Center accounting systems.
Monitors reports to identify and allocate unclassified or unclaimed gifts promptly and accurately. Promotes awareness of gift policies among MBSD staff and financial administrators in the BSD and UCM.
Trains and oversees support staff (coordinator or assistant director) in preparing gift checks for processing, populating pledge and intention forms, providing onsite gift processing support for select events, and other administrative tasks.
Pursues ongoing training to remain up-to-date on best practices in gift management and compliance.
Provides professional oversight to maintain and secure highly sensitive and confidential donor, alumni, and student contact and relationship data. Uses database tools to analyze, investigate and monitor data.
Monitors, and manages gift and grant account information within appropriate databases and includes important account /allocation attributes. Oversees daily report and document distribution.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.
Work Experience:
Certifications:
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Preferred Qualifications
Experience:
A minimum of three years professional experience in development/advancement, non-profit administration, donor relations, or similar field.
Experience in an academic medical center strongly preferred.
Experience with Salesforce and Docusign.
Familiarity with Oracle Cloud ERP and SAP BusinessObjects BI.
Knowledge of PCI compliance, CASE and FASB standards, and IRS Publication 526.
Preferred Competencies
Proficiency with Windows, network based electronic environments, and the Internet.
Strong interpersonal and communications skills.
Ability to synthesize information quickly and accurately.
Attention to detail.
Ability to work under tight deadlines and with limited supervision.
Ability to manage multiple priorities.
Collaborative approach in a matrixed environment.
Discretion and confidentiality.
Application Documents
Resume/CV (required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
Scheduled Weekly Hours
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Pay Rate Type
FLSA Status
Pay Range
The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.
Benefits Eligible
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.
Posting Statement
The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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