Assistant Supply Officer

November 26, 2025

A (least hardship)

FamilyFamily

NOA

National Professional Officer

Reason

Regular > Regular Assignment

2026-02-01

Assistant Supply Officer

Organizational Setting and Work Relationships

The Assistant Supply Officer supports all activities pertaining to the supply chain function including planning, sourcing & procurement, transport, shipping, customs clearance, warehousing assets & fleet management within the area of responsibility. The position may be located at Headquarters (within DEPS), in a Regional Bureau or in a Country Office.
The incumbent is normally supervised by the (Senior) Supply Officer or other senior staff with supply oversight function who defines the objectives and provides general guidance. S/he will also refer to UNHCR manuals and relevant policy papers. The incumbent may supervise some staff and/or AWF.
In Bureaus and country operations s/he maintains regular contacts on working level with other UN agencies, UNHCR Partners, NGOs, government partners and commercial contractors in the area of operation.

S/he will support effective supply chain that enables the office to meet the needs of forcibly displaced and stateless persons as well as timely delivery of quality goods and services to forcibly displaced and stateless persons . Further, the incumbent will assist in the maintenance of a supply chain infrastructure that is robust and flexible enough to accommodate the needs of the operation and that enables timely emergency responses, along with effective partners to support supply activities.

The Assistant Supply Officer maintains impartial, ethical and customer-oriented relations with suppliers and Partner organizations; exchanges information with counterparts in other UN agencies, and International Organisations within the limits established by UN /UNHCR Procurements Rules and assists with joint procurement actions if, as and whenever necessary.

The incumbent will support the coordination of the delivery of assistance from the regional warehouse, if applicable. S/he will liaise with SMS staff who manage the Global Stockpiles and who manage the Global Asset and Fleet Management, if and as required and if applicable.

Contacts are predominantly with other UN agencies, Implementing partners and Government Departments on relevant subject matters at the working level.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR¿s core values of professionalism, integrity and respect for diversity.

Duties
- Support all activities pertaining to the supply chain function including planning, sourcing, transport, shipping, customs clearance, warehousing, asset and fleet management, as applicable.
- Support the procurement process to ensure timely, cost-effective and adequate delivery of commodities and services to support operational needs.
- Identify partners for supply chain projects based on objectives, priorities, strengths and resources of the UNHCR Partner and/or contractor, according to criteria consistent with UNHCR rules and regulations.
- Ensure accurate and comprehensive records on supply activities and provide timely reports and updates both periodically and on request.
- Manage tender processes and assist in the preparation of proposals for award of contracts to the relevant CoCs.
- Prepare plans for delivery of relief and other non-food items according to the operational needs and regularly update the information in UNHCR IT systems.
- Apply UNHCR's sourcing and procurement strategy when planning for purchase of important commodities and services.
- Ensure timely customs clearance of consignments and manage warehousing according to "best practices" and UNHCR rules and regulations.
- Maintain an efficient system for the release, and redeployment of goods.
- Coordinate the release and transportation and of relief and other non-food items.
- Analyse matters relating to sourcing & procurement activities, and deliver information on all sourcing & procurement activities within area of responsibility. Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting sections.
- Provides asset management reports, customised reports, and gathers information on all assets and provides in-depth reports periodically and when requested.
- Analyse the quality of commodities and services delivered in relation to the needs of the location and established quality standards. Establish a local quality assurance process.
- Monitor the quality and accuracy of supply chain related data in relevant business systems. Compile and analyse statistical information, identify trends and developments in supply chain related matters that will assist in decision making.
- Disseminate, promote commitment to and monitor compliance with UNHCR's global policies, standards and guidance on supply chain management.

In the Regional Bureaux:
- Support Country Operations on how to implement supply operations based on interpretations of the situation and conclusions to how the operation can be best implemented.
- Track the progress of specific periodic operations and provide guidance that ensures timely implementation.
- Assist in coaching and advising individuals or Supply teams as requested.
- Track global Supply KPIs for the region and devise regional ones as required.
- Monitor all periodic Supply exercises such as monthly reconciliations, quarterly physical inventory exercises, and year-end accounts closure procedures and ensure that they are implemented throughout the region and provide relevant reports to senior managers.
- Assist country operations in Cloud ERP management.
- Support the analysis of country financial reports and work with the Country Operations Supply Team leaders to address red areas relating to Supply aspects of operations.
- Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.

In the Country Operations:
- Ensure that the local supply chain functions are optimised and aligned with the operations' evolving needs and management systems, and there is an infrastructure that is robust and flexible enough to accommodate operational volatile requirements.
- Coordinate supply activities of UNHCR Partners and/or contractors performing supply related activities, and ensure that they understand and adhere to relevant UNHCR rules and procedures.
- Through regular physical verification of PPE establish their status.
- Propose old and obsolete PPE for disposal and plan for arrival of replacement items.
- Implement effective asset and fleet management that regularly monitors the asset/fleet pool, saves cost and safeguards the investment of the organisation including receipt, inspection, registration & marking of new Property, Plant and Equipment (PPE), and organisation of the physical verification of PPE.
- Ensure that PPE agreements are properly issued and signed. Ensure proper preparation of disposal forms and cases for the Asset Management Board. Organize the disposal of PPE according to Asset Management Board decisions.
- Adapt local supply chain structures to be consistent with the operational needs. Ensure effective information flow in the supply chain and adapt local process to the prevailing environment.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree

Field(s) of Education
Business Administration,
Engineering,
Logistics,
Supply Chain Management,
International Commerce

or other relevant field.

Certificates and/or Licenses
Supply Chain Learning Programme
Fritz Institute Certificate in Humanitarian Logistics (CHL)
Certificate from Chartered Institute of Purchasing & Supplies, e.g. CFIPS, CMIPS, MCIPS;
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Not specified.
Desirable
Other UN procurement and logistics training ¿ such as IAPSO and UNPD.

Functional Skills
SC-PeopleSoft Supply Chain Management
IT-Computer Literacy
SC-Supply Planning
SC-Customs clearance
SC-Logistics
SC-Warehouse Management
SC-Fleet Management
SC-UN/UNHCR Procurement Rules and Procedures
SC-Asset Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power.

As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.

- The incumbent supervises the Supply function and leads, coordinates, and supervises procurement and logistics activities within the operation.
- Solid knowledge and understanding of UNHCR / UN procurement and financial rules to ensure compliance with procedures.
- Demonstrated skills coordinating with different units and field offices.
- Excellent communication skills, and experience working in and managing teams.
- Good technical expertise and effective soft management skills including the ability to effectively negotiate and communicate.
- Demonstrated ability to maintain impartial, ethical and customer-oriented relations with suppliers and Partners/other international organizations.
- International experience is a plus.
- Proven experience managing construction procurement processes.
- An excellent level of Spanish (minimum B2, ideally native) and English (minimum B2), both written and spoken, is essential.

This position is based in Lima, Peru.

Please note that this is a local recruitment. All candidates must provide a proof of permanent residency at the time of application. Spanish is essential for this position.

This vacancy is open to internal candidates (i.e., staff members with an indefinite or fixed-term appointment in the same category as the position advertised) and candidates with UNHCR experience at the time of application (i.e., current staff members in other categories, JPOs, staff members on temporary appointment, affiliate workforce, interns, and staff loaned/seconded), only those will be considered for regular appointments and assignments.

Please note that this position is offered under an initial one-year Fixed-term appointment. Extension is subject to operational needs, budget, and performance.

Only short-listed candidates will be notified and might be requested to sit a test. No late applications will be accepted.

Recruitment as a UNHCR staff member is subject to proof of vaccination against Covid-19.

The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training, or any other fees).
The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, color, sex, national origin, age, religion, disability, sexual orientation, and gender identity. All applications willl be treated with the strictest confidentiality.

English

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Spanish

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Operational context

Occupational Safety and Health Considerations:

To view occupational safety and health considerations for this duty station, please visit: https://wwwnc.cdc.gov/travel.

Nature of Position:

Peru continues to be the second destination country for Venezuelans, with over 1.6M, out of whom over 500 thousand asylum-seekers and 4,906 recognized refugees, and Lima being the city with the largest Venezuelan population outside Venezuela (over one million people).  In response, UNHCR Peru operates with a Country Office in Lima, a Field Office in Lima, a Field Office in Tumbes, a Field Unit in Tacna.

 

For the period 2023-2026, UNHCR aims for the effective functioning of the asylum system, the expanded implementation of legal stay arrangements, in addition to the social, financial, and cultural integration of the forcibly displaced population as the cornerstone of its programming. UNHCR is implementing its interventions through an area-based approach (ABA) to respond to the needs of the people with and for whom UNHCR works by providing multi-sectoral support, working with multi-stakeholders, and considering the whole population living in a specific geographical area. Prioritized territories are characterized by high multisectoral poverty levels, a dense population of forcibly displaced Venezuelans, and a strong political commitment to the inclusion of forcibly displaced persons within the community.

To achieve this, UNHCR Peru promotes access to asylum procedures and legal stay arrangements, including through the implementation of the regional refugee definition adopted in the 1984 Cartagena Declaration, as incorporated into Peru's domestic legislation on asylum.

Overall, UNHCR Peru aims for a humanitarian-development nexus and working closely with national institutions at different level, such as Municipalities and Ministries, to promote and facilitate the inclusion of Refugees and Asylum Seekers in national and local services. Using a sustainable programming approach, UNHCR aims at strengthening government programs, particularly for populations in poverty and extreme poverty. In addition, UNHCR has a focus on promoting livelihood, economic inclusion, local integration, and empowerment of community based.

Living and Working Conditions:

• Despite the security concerns mentioned below and the current stranded health situation, Lima is an "A" family duty station having good medical services.

• Recreational facilities, schools, and hotels are of international standards. There are possibilities of renting private accommodation, as well as good banking and currency exchange facilities available at the airport terminal, local banks, shopping malls, and main hotels; there is also unlimited access to communication options such as the internet, telephone sim cards, etc. Lima is a modern city with a great variety of commercial, economic, cultural, and industrial activities.

• Besides COVID-19 3rd vaccine set is mandatory, no other vaccinations are required to enter the country; however, it is important to check if the itinerary of the incumbent includes endemic areas of malaria, dengue, or yellow fever to take precautionary prevention measures.

• February is the hottest month in Lima with an average temperature of 24°C and the coldest is August at 17°C.

• Lima is considered of Low-Security level according to the security Level system methodology.

• The most frequent crimes reported nationwide are violent assaults in the streets occurring at night, extortion robberies in hotels, restaurants, and malls.

• Traffic accidents have become a public health issue nationwide due to driving negligence, low road safety as well as climatic factors.

• It is strongly advised to avoid using ATMs or banking services without basic precautions and, if necessary, use of credit and debit cards, which should never leave one sight, to prevent possible fraud through cloning. Also, avoid withdrawing large amounts of cash, use cashier cheques as much as possible or electronic transactions.

• Social unrest is frequently reported in the country, due to its media impact with demonstrations. These actions, mainly related to socio-environmental conflicts, cause roadblocks and demonstrations tending to happen in areas where the main government buildings are located, showing a recent tendency towards localized violence, thereby stressing the government crowd control mechanisms.

• As per the last UNDSS travel advisory, Peru is located in the "Circle of Fire of the Pacific Ocean", which concentrates 85% of the world's seismic activity, and hence it is an area of high seismic activity. The risk of a major earthquake in Lima or elsewhere in the country is not to be excluded. The country shows significant infrastructure limitations, especially in rural areas. The National Institute for Civil Defense and emergency responders in general, have serious logistic limitations and poor response capacity to provide support and assistance in case of a mass casualty emergency. UNDSS regularly conducts and outsources relevant trainings and drills in permanent effort to enhance staff’s awareness, improve emergency readiness and preparedness and, overall reduce the impact and improve recovery capacity of the UN in such an event.
   

Additional Qualifications

Skills

IT-Computer Literacy, SC-Asset Management, SC-Customs clearance, SC-Fleet Management, SC-Logistics, SC-PeopleSoft Supply Chain Management, SC-Supply Planning, SC-UN/UNHCR Procurement Rules and Procedures, SC-Warehouse Management

Bachelor of Arts: Business Administration, Bachelor of Arts: Engineering, Bachelor of Arts: Logistics, Bachelor of Arts: Mathematics

Certifications

Fritz Humanitarian Logistics - Other, HCR Supply Chain Learning Program - UNHCR, Institute of Purchasing and Supply - Other

Competencies

Accountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Organizational awareness, Stakeholder management, Teamwork & collaboration

https://icsc.un.org/Home/SalaryScales

Compendium

Additional Information

This position doesn't require a functional clearance