The Assistant Registrar plays a vital role in supporting the accuracy, integrity, and security of student academic records while contributing to a seamless student experience from admission through graduation. This position assists with the evaluation and posting of transfer and advanced-standing credit, maintains and archives academic records, and supports key processes such as registration, degree audits, grade processing, and graduation certification.
Working closely with faculty, staff, and administrators, the Assistant Registrar helps manage the technical and functional operations of the student information system, including enrollment controls, prerequisite screening, and system security. The role provides technical assistance to students using online registration platforms and ensures that accurate, up-to-date course and enrollment information is available to faculty and academic departments.
The Assistant Registrar contributes to monitoring student academic progress, preparing probation notifications, processing transcript and enrollment verification requests, and generating reports that support institutional planning, student success, and retention efforts. The position also assists with planning commencement activities and supports initiatives to identify and re-engage former students who may still be eligible for degree completion.
A strong commitment to compliance and confidentiality is essential, as the Assistant Registrar helps interpret and apply FERPA regulations and assists in training faculty and staff on related policies and procedures. The role also supports the development of internal forms, documentation, and process improvements to enhance efficiency and service to students. The ideal candidate will demonstrate excellent attention to detail, strong technical and organizational skills, and the ability to collaborate effectively across departments in a fast-paced, student-focused environment. Other responsibilities consistent with the scope of the position may be assigned as needed.
Benefits:
Excellent benefits, including voluntary benefits: medical, dental, vision, retirement, life insurance, spouse/child life insurance, , LTD, STD, Identity Guard, etc.
Employer contribution annually to Health Savings Account.
No waiting period to enroll in benefits. Coverage starts on day 1.
Employer contribution to retirement plan. (10% of annual salary, employee contribution not required)
Paid time off: vacation and sick time accrued bi-weekly.
Paid holidays: 9 days plus winter break between December 25th and January 1st.
Free tuition for employees and dependents.
Professional Development opportunities.
Compensation
$45,000 Annually with full benefits
Associate’s Degree required, Bachelor’s Degree preferred. Three years of relevant experience, including at least two years of direct oversight experience in registration and/or records. A proven record of working successfully with a SunGuard Banner system or another student information system, and Community College knowledge and experience preferred. This position is not eligible for visa sponsorship. Applicants must be currently authorized to work in the United States on a full-time basis.
Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College’s Title IX Coordinator or to the US Department of Education Office of Civil Rights.