Assistant Property Manager, Emeryville Public Market

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Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be — and deliver — your best.  

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

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Invested in delivering service excellence, Oxford offers a dynamic and collaborative team environment with several growth opportunities - particularly now in the Bay Area. We are looking for a highly motivated Assistant Property Manager (APM) to join our team. This role provides key support to the property management team in the day-to-day operations, providing outstanding service to our tenants.

As a member of this team, you will be responsible for:

Tenant Relationship Management

• Assist in establishing and maintaining world class tenant relations as part of the Oxford Commitment
• Establish ongoing relationships to understand tenant needs, concerns and contribute to resolutions
• Ensure prompt and courteous attention to tenant requests, from site level.
• Oversee scheduling of tenant events and meetings
• Maintain vacant suites to Oxford’s standard and assist the leasing team as required
• Maintain the tenant manual and coordinate annual updates, as well as supporting the enforcement of policies and procedures

Operations

• Provide day to day operations management of the property.
• Direct the activities of workers engaged in operating and maintaining the facilities and equipment in the office building.
• Ensure quality of operating services, both internal (i.e. engineering) and third party (i.e. security, janitorial).
• Perform regular property inspections at various times/days to ensure smooth operations
• Manage building vendors including but not limited to cleaning, security, elevator and pest control and attend monthly/weekly meetings with vendors
• Oversee work order management process, monitor work order trends and communication with team to develop action plans as needed
• Assist in the solicitation of bids from vendors and the awarding of contracts for work performed in the building.  Maintain a working knowledge of all vendor contacts and ensure compliance with all financial and insurance terms as per Oxford service contracts
• Assist PM and GM with sustainability initiatives
• Support Leasing as directed by PM. Interpret leases and ensure requirements are adhered to
• Participate in Emergency Response (training, annual building evacuation)
• Assure life safety programs are in place and meet all company guidelines and legal requirements for tenants and employees

Financial

• Assist with creation of property budgets
• Review monthly and YTD GL
• Complete monthly accruals
• Review and complete monthly variance reports
• Assist with quarterly forecasts
• Assist PM with Operating Expense and Real Estate Tax prebills and final billings
• Manage work order and utility billings (prepare and distribute)
• Manage rent statements (prepare and follow up as needed)

To succeed in this role:

• 3-5 years’ experience in Property Management Required
• Post-secondary degree with focus in business or real estate
• Strong computer skills and knowledge of MS Office required, basic knowledge of Yardi preferred
• Strong customer-centric mentality
• Strong interpersonal skills are required to build relationships with tenants
• Demonstrates excellent communication skills both written and oral
• Demonstrates excellent critical thinking and problem-solving skills
• Demonstrates the ability to be a team- player and displays leadership qualities

#IND1

 

The annualized base salary ranges for the primary location and any additional locations are listed below. The base salary that is ultimately offered to the successful candidate will consider a wide array of factors including but not limited to the individual’s skill set. 

 

The expected salary range for this position is $80,000 - $100,000/year

 

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

 

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work — and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.