Job Posting Closing Times: Job postings are removed from advertising at 12:00 A.M. on the closing date e.g., at midnight on the day before the closing date.
Austin Community College employees are required to maintain a domicile in the State of Texas while working for the college and throughout the duration of employment. – AR 4.0300.01
Austin Community College is a public two-year institution that serves a multicultural population of approximately 41,000 credit students each Fall and Spring semester. We embrace our identity as a community college, as reflected in our mission statement. We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that:
Values intellectual curiosity and innovative teaching
Is attracted by the college's mission to promote equitable access to educational opportunities
Cares about student success and collaborates on strategies to facilitate success for populations including; first generation college students, low-income students, and students from underserved communities.
Focused on student academic achievement and postgraduate outcomes
Welcomes difference and models respectful interaction with others
Engages with the community both within and outside of ACC
Job Posting Title:
Assistant, ProcurementJob Description Summary:
To provide administrative support and assistance to buyers; process requisitions and purchase orders and ensure compliance with purchasing guidelines.Job Description:
Description of Duties and Tasks
Provides customer service assistance to budget authorities and end-users within and outside Austin Community College District (ACC); follows up with vendors regarding all outstanding purchase orders including inquiries for items or invoices not received by departments or Procure to Pay (P2P) department.
Places and releases office supply and various purchase orders.
Provides system administration for online ordering system including processing and releasing orders, user set up and approval, and maintenance.
Maintains various databases for recording items received, price changes, and purchase order changes; updates vendor database for e-vendor processes.
Conducts internet research for buyers to determine sources of supply prior to major purchases or award of contracts.
Sends out requests for quotes and determines the best value offered by vendors in relation to small dollar purchases.
Files and maintains purchase orders, blanket orders, and vendor applications.
Distributes mail, requisitions, and purchase orders to the P2P department; assists in expediting payments to vendors in coordination with Accounts Payable (A/P).
Provides administrative assistance in relation to vendor setup, bids and requests for proposals as required.
Ensures compliance with procurement policies, procedures, and guidelines.
Assists internal and external business partners and buyers with requisitions, processes purchase orders, and honorariums; logs requisitions and makes small purchases; and performs other duties as assigned.
Knowledge
Purchasing terminology and processes.
Invoices, requisitions, and purchase orders.
Vendor databases.
Online ordering systems.
Skills
Maintaining an established work schedule.
Accepts, logs, and forwards payments to an ACC Cashier Office.
Prepares and processes purchase orders.
Provides administrative support, knowledgeable about the vendor setup and registration process, maintains data in the applicable repositories, and conducts research.
Communicates effectively verbally and in writing, including grammar and punctuation, while using tact and diplomacy to interact with multicultural stakeholders.
Possesses the ability to listen to business partners while simultaneously adhering to protocols and guidelines.
Able to work independently or as part of a team in a fast-paced environment with changing deadlines.
Effectively uses organizational and planning skills while paying attention to detail and following through to task completion.
Provides exemplary customer service to internal and external business partners.
Maintains the confidentiality of work-related information and materials.
Establishes and maintains effective working relationships.
Technology Skills
Use a variety of spreadsheet, word processing, database, and automated financial software.
Required Work Experience
One year related work experience.
Required Education
High school diploma or educational equivalent.
Other Preferred Qualifications
Knowledge and experience with automated financial/purchasing systems.
Physical Requirements
Work is performed in a standard office or similar environment.
Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.
Occasional lifting of objects up to 10 pounds.
Salary Range (PG 117)
$47,840 - $50,188
Number of Openings:
1Job Posting Close Date:
January 30, 2026As required by the US Department of Education, employees are required to report violations under Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.
The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC at its discretion to enable individuals with disabilities to perform essential functions of the job.