Assistant

Location:

Kocaeli, Kocaeli, Turkey

Job ID:

R0115071

Date Posted:

2025-12-18

Company Name:

HITACHI ENERGY TURKEY ELEKTRIK SANAYI ANONIM SIRKETI

Profession (Job Category):

Administration & Facilities

Job Schedule: 

Full time

Remote:

No

Job Description:

The Opportunity

Hitachi Energy is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from others. Bring your passion, bring your energy, and plug into a team that appreciates a simple truth: Diversity + Collaboration = Great Innovation

We are looking for a “Assistant for Factory Manager” in Hitachi Energy a with below qualifications.

How You Will Make an Impact

• Provide proactive executive secretarial support to the Factory Manager, including documentation of internal management meetings, taking notes, tracking decisions and actions, and updating records in relevant systems.

• Coordinate and manage all aspects of internal and external meeting arrangements (e.g., welcoming guests, organizing catering, booking hotel rooms and restaurants, ensuring smooth meeting experiences).

• Oversee visitor reception and hospitality, ensuring a professional and welcoming environment.

• Manage data entry and track various documentation workflows.Act as a communication bridge between the Factory Manager and relevant internal/external stakeholders by providing timely reminders and follow-ups.

• Organize and maintain Microsoft Teams groups, folders, and documentation structures; assist with QDMS records and quality document workflows.

• Support travel planning and expense reporting processes.

• Handle confidential and sensitive information with discretion and professionalism.

• Responsible to ensure compliance with applicable external & internal regulations, procedures & guidelines.

Your Background:

• Min Associate Degree, (Bachelor’s degree is preferred)  from Management, Economics, Social Sciences, MIS or related departments.

• Proven experience in a similar executive assistant, office coordination, or administrative role, preferably in a manufacturing or industrial environment.

• Strong proficiency in Microsoft Office tools (Excel, Word, Outlook, Teams, PowerPoint).

• Working knowledge of systems such as QDMS or other document management systems is a plus.

• Excellent organizational, communication, and time management skills.Strong attention to detail and ability to prioritize multiple tasks & Proactive and solution-oriented mindset, comfortable working both independently and as part of a team.

• Fluent in Turkish with spoken and written English proficiency; able to communicate confidently in international business environments.

More about us 

We pride ourselves on offering a holistic range of competitive benefit programs to support your financial, physical and mental wellbeing and personal development. We want you to truly thrive with us – in work and out.

For this role, depending on grade and experience, we offer the following employee benefits;

*Access to a comprehensive wellbeing program,

*Private health insurance,

*Transportation allowance.

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.