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AFM to manage client offices located in WH/NJ/CQ/SJZ/JN/CD/GZ/TW.
This work plan is designed to achieve the following objectives:
- To provide comprehensive facility, contract and procurement management with a focus on continuous improvement. To achieve financial established by the Client and the IFM Head. Delivery of services in accordance with the management agreement.
- Evaluate the vendor procurement and management practices of the site and ensure renegotiation and tendering, including tender documentation; evaluation of tenders and preparation of contracts is in accordance with agreed client procurement guidelines.
- Benchmark services across properties.
- Administer the virtual approval process for contract execution.
- Co-ordinate and monitor the contractor management program.
- Implement a comprehensive energy management program.
- Implement plant/building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems.
- Implement maintenance, repair and replacement for the client.
- Ensure that the team & sub-contractor staff liaises closely with local operation procedures to ensure service standards are maintained.
- Recommend continuous quality improvement practices.(such as EMP/ Sustainability idea)
- Ensure consistency of regional policies & procedures with constant updating to team members.
- Implement, comply with and audit all internal management systems, for quality assurance.
- Implement a property risk management program which identifies major property risks including occupational health and safety, fire safety and essential services and environmental.
- Ensure critical operations and sites are identified
- Develop guidelines and strategies to protect health and safety of staff and others, protect and Jones Lang LaSalle reputation.
- Ensure disaster recovery and business continuity planning is implemented and maintained.
- Ensure escalation procedures are in place and observed for incident and problem.
- Develop initiatives and strategies that lead to cost savings and service improvement.
- Evaluate service response time and analyze occupants’ service request trends and suggestions.
- Pro-actively develop and manage client / business unit relationships ensuring that the expected service levels are achieved.
- Lead by example and groom the team in achieving maximum client satisfaction level.
- Ensure that the team delivers meaningful inputs in the development of monthly management reports
- Lead and manage monthly financial reports (TCB/NTCB). TCB= Target cost book/ NTCB = Non TCB
- Assist in the budgeting process including reviews with client CPM\FM and Account Managers as required.
- Administer and ensure that all reports and other relevant data are regularly updated.
- Ensure the team/sub-contractors is well trained on all facility’s policies, procedures and systems. Work closely with the Jones Lang LaSalle senior Account team to devise new and innovative methods of learning built around skill development, leadership and succession planning.
- Follow buddy’s system to ensure team work, consistency & rationalization of the team.
- Act as manager and a coach for the team ensuring high staff morale, trust and work ethics by remotely.
Location:
On-site –Shanghai, China
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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