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Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Assistant Facilities Manager
Account Management, Korea
SUMMARY
The Assistant Facilities Manager will assist the Senior Facilities Manager (Korea Leader) with operational activities in accounting and finance, maintenance and operations, space management, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Assistant Facilities Manager is also required to provide hospitality support to business and administrative support to the team.
ROLE AND RESPONSIBILITIES
Client/Stakeholder Management
Provide superior customer service to meet client’s expectations
Procurement & Vendor Management
Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)
Update status of Contract
Supporting the vendor sourcing, RFP and contract management for new vendors
Finance Management
Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
Ensure prompt and accurate management of budget, purchase orders, quotes and invoices
Purchase order management via Client`s finance system for FM relevant service
Health & Safety Management
Conduct regular audits to ensure safety procedures on site are in place and working
Assist in carrying out safety procedures when needed
Site Operations Management
Assist in the implementation of Industry Best Practice operations
Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
Seek ways to constantly reduce costs and improve operational standards
Maintain premises in neat and good working condition at all time
Coordinate with pantry assistant to ensure that pantry, stationary and janitorial items are always in stock
Aligning with vendors for any repairment, recurring PPM and scheduled small projects
Inventory management to sustain appropriate amount on stock.
Risk Management
Assist in the implementation and management of property risk management program
Support the implementation and monitoring of disaster recovering and business continuity plans
Follow established escalation procedures and incident reporting procedures
Adhere to JLL’s code of conduct by ensuring compliance with the firm’s guidelines, procedures and strategies
Job Requirements
5 to 10 years of experience in FM field
Good Writing & Speaking skill in English
Working experience in the industry(FM or Admin) is preferred (not mandatory)
Location:
On-site –Seoul, Korea, Republic ofIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
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