Assistant Facilities Coordinator

Job Posting Title:

Assistant Facilities Coordinator

Req ID:

10138930

Job Description:

About ILM

Founded by George Lucas, ILM is the leading effects facility in the world, with studios located in San Francisco, Vancouver, London, Sydney and now, Mumbai. ILM has created visual effects for over 325 feature films and has played a key role in seven of the top 10 worldwide box-office hits of all time and has contributed to 25 of the top 50. ILM has set the standard for visual effects, creating some of the most stunning images in the history of film. At the forefront of the digital revolution, the company continues to break new ground in visual effects, VR, AR, and Immersive Cinema. You can see some of our current projects here.

Your role?

As the Assistant Facilities Coordinator, you will provide support to ensure the overall smooth running and maintenance of ILM’s Sydney’s buildings and facilities. You will be a key member of our support team, constantly performing to a high standard, managing and solving day to day issues as they arise.

We are looking for an enthusiastic individual with exceptional organisation skills who is a team player and strives to maximize the team/department performance.

You will work closely with all areas of the business including the Technology, Talent, HR and Finance Teams.  

What will you be doing?

• General Reception duties including; managing outgoing and incoming mail / booking couriers / organizing access for visitors;

• Be the first point of contact for incoming queries to the studio and responding as appropriate or directing to the most appropriate person

• Assist with onboarding New Starters, including liaising with HR/IT, organizing new starter bags, Disney Studio Australia passes and tech;

• Assist with leavers, liaising with HR and IT ensuring a smooth exit and return of ILM equipment

• Proactively monitor desk bookings for staff and assist in booking when required;

• Managing stock and distribution of all crew gear, branded goods and imported merchandise;

• Assisting with organising staff / social events and screenings, including set ups and pack downs;

• Oversee the ordering and stocking of pantry supplies, first aid kits and general office supplies

• Arranging overtime meals for staff

• Providing support for the wider Facilities Team

• All other duties as required.

To be a contributing member of this team, you will have a mix of these skills:

• 1 year in a Customer Service role

• Similar experience advantageous

• Ability to be flexible with work schedule

• Excellent verbal and written communication skills

• Enthusiastic self-starter with exceptional organizational skills

• Ability to manage time effectively and continually re-prioritise tasks

• Detailed and methodical approach to troubleshooting and resolving issues

• Team player who will strive to maximize team/department performance

JoinILM

This position is with Lucasfilm Entertainment Company Ltd. LLC, which is part of a business segment we call Industrial Light & Magic. Lucasfilm Entertainment Company Ltd. LLC is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.

Job Posting Segment:

ILM Sydney

Job Posting Primary Business:

ILM Sydney

Primary Job Posting Category:

Facility Ops

Employment Type:

Full time

Primary City, State, Region, Postal Code:

Sydney, Australia

Alternate City, State, Region, Postal Code:

Date Posted:

2025-12-17