Assistant Director of Graduate Studies, Schaefer School of Engineering and Science

Job Description

Working under the supervision of the SES Associate Dean for Graduate Studies, the Assistant Director of Graduate Studies provides vital assistance to the operations of the graduate programs in the Schaefer School of Engineering and Science. The Assistant Director coordinates outreach activities, organizes events, follows up on inquiries, and provides information and management support.

Essential Duties and Responsibilities

• Maintain and support all Schaefer School of Engineering and Science graduate program activities and information, including marketing, curriculum, and enrollment. Work closely and collaboratively with the Office of Graduate Education, Office of Graduate Admissions, Office of Graduate Student Life, Associate Department Chairs, and the Schaefer School communications team.

• Serve as an advocate for SES graduate students by: Representing their needs to staff, faculty, and administrators; Addressing issues or questions and escalating emergent concerns to appropriate departmental leaders; Referring students to the appropriate offices within and outside of student support areas

• Serve as the liaison between departmental graduate academic advisors and the Office of Graduate Education. Work closely with departmental graduate academic advisors to ensure that the needs of graduate students are met. Inform advisors of any administrative updates.

• Work in partnership with Graduate Admissions, Graduate Academics, and Graduate Student Life to support the recruitment, orientation, and retention of SES graduate students.

• Assist in the overall planning, implementation, and assessment of current and future graduate degrees, professional certificates, and continuing education programs.

• Coordinate student-focused activities, such as new student orientation, doctoral recruitment visit days, and other programming for graduate students. Supervise SES Graduate Student Ambassadors supporting these activities.

• Assist in Ph.D. student academic progress tracking and maintain data in the SES Ph.D. Student Database. Assist with timely submission of SES Ph.D. assistantship offer letters.

• Promote the planning and implementation of a graduate culture on campus and facilitate ongoing communication with graduate students through a graduate student newsletter.

• Work closely with the SES Communications team to update internet and intranet content for SES Graduate Programs webpages, including: Information on resources, policies and procedures, and extracurricular information; Links to campus resources and services

• Serve as the administrator for standing or ad-hoc committees, internally or externally, as defined by the Dean and the Associate Dean for Graduate Studies.

• Develop and promote a work culture that reflects a vision of excellent service in a student-focused professional environment.

• Develop and generate reports as needed.

Qualifications

• Required Education: Bachelor’s degree

• Preferred Education: Master’s degree

• Required Experience: Minimum of 5 years of relevant experience, preferably in higher education or related industry

• Preferred Experience: Minimum of 10 years of relevant experience, preferably in higher education or related industry

Required Knowledge, Skills, and Abilities

• Excellent organizational and data management skills

• Demonstrated proficiency with Microsoft Office, including creating and using spreadsheets

• Ability to be proactive and productive in a fast-paced environment, sourcing relevant input and identifying innovative solutions to problems

• Proven ability and commitment to work across multiple cultural environments

• Demonstrated success managing multiple and competing priorities in a high-volume environment with a professional and positive demeanor

Department

SES Graduate Studies

Compensation Range

In compliance with the New Jersey Wage Transparency Act, the annual base salary range for this position is $81,600.00 - $111,533.33. This range represents the University’s good faith estimate of possible compensation at the time of posting. Stevens Institute of Technology determines compensation based on factors including the position’s scope and responsibilities, the candidate’s experience, education, skills, internal equity, market data, and organizational considerations. The final salary will be set considering departmental budget, qualifications, and relevant credentials. This pay range represents base pay only and excludes additional forms of compensation, such as incentives, stipends, or other applicable pay components. For a full overview of our benefits offerings, please refer to the Stevens Institute of Technology Benefits Guidebook, available at:

Benefits Guidebook

EEO Statement:

Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status. 

Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes. Stevens seeks candidates who will contribute to a welcoming and inclusive environment for all students, faculty and staff.