Assistant Director, Event Services

Job Title

Assistant Director, Event Services

Agency

Tarleton State University

Department

Conferencing & Events

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Assistant Director, Operations in the Department of Conferencing and Events. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond

The Assistant Director of Event Services supports the planning, coordination, and execution of university events that advance institutional priorities, enhance campus life, and strengthen the Tarleton State University brand. This position collaborates across departments to deliver high-quality experiences for students, alumni, donors, and the broader community. The Assistant Director assists in managing the daily operations of the Events Office and serves as a key partner to the Director of Scheduling & Events and supports Campus Operations. Serves as Campus Security Authority (CSA).

Position is located on the main Tarleton State Campus in Stephenville, Texas with in-office work hours Monday to Friday from 8AM to 5PM or as work requirements indicate, which may include work hours beyond business hours, weekends, and holidays.

Responsibilities:

Event Planning & Coordination

• Oversee the design and execution of mid-level university events, such as Military Ball, Rodeo Hall of Fame, Athletic Hall of Fame, Oscar P’s, etc.

• Oversee event timelines, setup diagrams, run-of-show documents, and staffing plans to ensure smooth execution.

• Coordinate with internal and external partners including Facilities, Marketing & Communications, Dining Services, and University Police to ensure event success.

• Manage vendor relationships, contracts, and budgets for assigned events.

 

Operational Management

• Support day-to-day operations of the Scheduling & Events Office, including supervision of event staff and student workers.

• Assist with the development of operational policies, event guidelines, and reservation procedures within 25Live.

• Monitor campus facilities and spaces for readiness, functionality, and event appropriateness.

• Serve as on-site manager for high-profile events, ensuring adherence to safety, branding, and protocol standards.

 

Collaboration & Communication

• Liaise with university departments to ensure consistent communication, clear expectations, and alignment with institutional goals.

• Assist with briefing materials, event scripts, and VIP coordination in partnership with internal departments.

• Participate in cross-campus committees and working groups to improve event planning and scheduling processes.

 

Administrative & Strategic Operation Support

• Track event metrics evaluate success and identify areas for improvement.

• Support the Director with annual reports, budget tracking, and project timelines.

• Contribute to staff training, student development, and professional growth initiatives within the office.

• Acts as a representative of Campus Operations and as a valued member of Tarleton State, as part of the Texas A&M System, and performs other duties as assigned, including providing oversight for Fort Worth events.

  

Minimum Qualifications:

Required Education & Experience:

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• Six years of related experience.

 

Required Knowledge, Skills, and Abilities:

• Demonstrated ability to work with multiple stakeholders to create a culture of service and continuous improvement.

• Strong management, motivational, & organizational skills.

• Ability to work cooperatively and harmoniously with others.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Ability to communicate effectively and articulately in both oral and written communication, while considering multiple perspectives and competing interests.

• Strong problem-solving, analytical, and organizational skills, with the ability to manage several assignments simultaneously and prioritize effectively in a rapidly changing environment.

• Ability to be accountable, responsible, and dependable member of the Campus Operations team.

• Ability to work flexible hours and extended schedules to support events and duties that take place outside normal operating hours.

 

Preferred:

• Six or more years of experience in event coordination, project management, or related field.

• Experience with university events or large-scale productions.

• Proficiency with 25Live, Microsoft Office Suite, and project management software.

• Supervisory experience with full-time staff or student workers.

• Experience in hospitality and event management.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $72,870 up to $103,481 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

 

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

 

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

 

Employment applications must include:

• Completed online application

• Cover Letter / Letter of Interest addressing qualifications

• Curriculum Vitae or Resume

• At least 3 current professional references and their full contact information

 

 

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.