Assistant Business Manager - Motorsports

We are excited to be recruiting a highly motivated, detail-oriented and proactive Assistant Business Manager to support Octagon’s Motorsports client teams.

Reporting into the Business Manager, this role sits at the heart of day-to-day finance operations for the account, working closely with the Motorsports Client Team and the UK Finance Director to help streamline processes, maintain strong financial control, and ensure accurate, timely reporting and decision-making.

Our ideal candidate is organised, commercially aware, confident working with stakeholders at different levels, and enjoys building structure and clarity in a fast-paced environment. You’ll bring strong Excel capability, be studying towards a professional finance qualification, and take pride in delivering work that is accurate, responsive and consistently high quality.

KEY RESPONSIBILITIES

Billing & Working Capital Management

• Ensure client invoices are raised and issued in a timely manner to support effective working capital management.
• Maintain oversight of billing status and support client teams to resolve billing requirements or queries quickly.

Supplier, PO & Payables Management

• Review and manage the parked payable invoice list, working with junior client team members to ensure invoices are processed correctly and promptly.
• Review and approve Motorsport-related purchase orders, ensuring appropriate due diligence is completed (e.g., vendor agreements in place, budget available on jobs, correct coding and detail).
• Ensure all billable costs are captured and accounted for appropriately across jobs.

Work-in-Progress (WIP) & Job Control

• Oversee all Motorsport WIP, working closely with the Finance Assistant to ensure jobs are reconciled accurately and closed promptly upon completion.
• Support job hygiene by helping teams keep financial tracking accurate, up to date and audit-ready.

Client Reconciliation, Reporting & Debtors

• Maintain responsibility for weekly and monthly client reconciliation reports, ensuring timely, accurate information is shared with client leads to inform decision-making.
• Review debtor reports and follow up with client leads to resolve outstanding queries and support cash collection.

Month-End Support & Compliance

• Support the Senior Business Manager with month-end revenue reconciliation queries and any compliance-related requests for Motorsport clients.
• Ensure documentation, reporting and financial processes align with internal requirements and best practice.

Ad-hoc Support & Process Improvement

• Partner with the Finance Assistant to respond to ad-hoc client team requests and resolve issues efficiently.
• Proactively share ideas for process improvement to increase efficiency, clarity and consistency across team workflows.

REQUIREMENTS

The following are essential:

• Studying towards a professional finance qualification (ACA, ACCA, CIMA).
• Strong Microsoft Excel skills (e.g., SUMIFs, VLOOKUP/XLOOKUP, pivot tables).
• Clear, confident communication skills across a range of stakeholder levels.
• Strong time management and the ability to manage multiple deadlines.
• Comfortable working collaboratively and autonomously, with a proactive mindset.
• A positive contributor to team culture and company initiatives.

Preferred, but not necessary:

• Degree in accounting/finance or a related field.
• Experience using SAP.
• Experience working within a global business environment.
• Interest in, or passion for, Motorsports.

BENEFITS  

We’re pleased to offer wide range of benefits, including but not limited to the following:  

• Core benefits (available from start date) – unlimited holiday allowance, AXA private medical insurance, life assurance, income protection, pension scheme with 4.5% employer contribution, Employee Assistance Programme, Perkbox  

• Flexible benefits (available after probation) – Gymflex, dental insurance, travel insurance, health cash plan, Cyclescheme, interest-free season ticket loans  

• A Flexible Workplace – we have a number of initiatives in place to ensure that our team have the flexibility to balance work with their lives, this includes unlimited holiday and flexible working options  

We also run a number of internal programmes to support physical and mental wellbeing, alongside learning and development opportunities to support career development and progression.  

ABOUT US:   

We’re the global sports, entertainment, and lifestyle-marketing arm of IPG. A collection of 800 fans bound by a single mission: To create work that earns attention.  

HOW WE SEE THE WORLD  

We live in a world where time is our most precious commodity, and our audiences’ patience has never been shorter. As an industry, we’ve never had to work harder to gain the attention of the people we’re trying to reach. The way we see it, there’s two ways to go about it.   

Attention is either bought or it’s earned.   

Paid attention ensures your brand will be heard – and that's a good start. But attention that’s earned ensures your audience listens to what you're saying.  

At Octagon, our purpose is to create work that earns attention. Through smart partnerships and generous ideas, we compete for, capture, and ultimately earn the attention of those who matter most.  

Have we got yours?  

 

Octagon is proud to be an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to colour, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability, or any other basis prohibited by law.