Assistant Bursar

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Job Description Summary

The Assistant Bursar supports the Bursar in managing the operations of student accounts, billing, receivables, and cashiering functions. This role ensures compliance with institutional, state, and federal regulations, while maintaining high standards of customer service for students and families. The Assistant Bursar provides administrative and management support for daily processes, procedures, and related software applications. The position requires sound judgment, experience, and the ability to work under general supervision to achieve departmental goals.
PLEASE NOTE: The anticipated earliest start date for this position will be January of 2026.

Job Description

DUTIES AND RESPONSIBILITIES:

Note: The following duties are illustrative and not exhaustive. Responsibilities may evolve based on organizational needs, and similar or related tasks may be assigned as necessary. Management reserves the right to assign additional duties as required.

• Financial Appeals Review: Serve as the first level of administrative review for student and parent billing concerns.
• Student Account Management: Maintain accurate student statements and prepare billing.
• Loan & Aid Processing: Credit accounts with alternative loans and assist with importing federal, state, and institutional aid.
• Refunds & Requests: Prepare student refunds, post check requests, and manage eRefund batches.
• Deposits & Receipts: Reconcile daily deposits, post receipts across systems, process online check deposits, and deliver cash deposits to the bank.
• Payment Plan Reconciliation: Reconcile monthly Tuition Pay/Full-Service Payment Plan reports.
• General Ledger Reconciliation: Ensure Accounts Receivable aligns with the General Ledger.
• Audit Preparation: Prepare housing/board revenue audit schedules.
• Tax Reporting: Collaborate with Institutional Technology to ensure accurate 1098-T data for external vendors.
• Ticket Sales Management: Set up and maintain online ticket sales through Transact.
• Policy & Procedure Updates: Maintain the Bursar’s Policies and Procedures Manual.
• Student Worker Supervision: Assign and oversee student worker tasks.
• Website & Handbook Maintenance: Update Bursar sections of the college website and student handbook.
• System Administration: Assist with student information system operations, including data input, error resolution, release testing, and system enhancements.
• Cashiering Duties: Perform cashier responsibilities as needed.
• Clerical Support: Provide filing, copying, phone support, and visitor reception.
• Special Projects: Complete projects assigned by the Bursar.
• Department Leadership: Assume responsibility for the department in the Bursar’s absence.
• Other Duties: Perform additional tasks as required.

KNOWLEDGE, SKILLS AND ABILITIES:

Note: The following knowledge, skills, and abilities are representative but not exhaustive. Candidates may be expected to demonstrate additional competencies relevant to the role. Meeting the listed qualifications does not guarantee job placement or advancement.

• Independent Work: Ability to complete assignments with minimal supervision.
• Interpersonal Skills: Strong human relations skills to interact with diverse personalities.
• Communication: Effective oral and written communication; proficiency in English grammar.
• Mathematical Skills: Accurate computations manually and with a ten-key calculator.
• Work Schedule: Ability to work regular hours and additional hours as needed.
• Technical Proficiency: Skilled in word processing, spreadsheets, and accounting software.
• Report Verification: Ability to review and confirm accuracy of reports.
• Accounting Knowledge: Working knowledge of accounting principles.
• Office Practices: Familiarity with modern office policies and procedures
• Professionalism: Ability to present a professional appearance.

Education and Experience

Minimum:

• High School Diploma plus completion of college-level Principles of Accounting I & II (or equivalent).
• Three years of experience in accounts receivable billing and collection, including the application of various credits, discounts, or pricing adjustments.
• Accounting knowledge including principles, methodology, and practices.

Preferred:

• Higher education experience: Prior work in a college or university setting.
• Financial aid familiarity: Knowledge of federal regulations and application of financial aid processes.

Ringling College of Art and Design is an Equal Opportunity Employer.  The College provides equal employment opportunity to all persons without regard to sex, age, gender, color, race, national or ethnic origin, religion, marital status, sexual orientation, gender identity or expression, disability, veteran status, genetic information, or any other basis prohibited by law.