Archives Fellow

Position Title:

Archives Fellow

Time Type:

Part time

Position Summary and Qualifications:

The Archives Fellow assists the Archivist in special projects at the Saint Joseph University Libraries. This is a part time fellow position that lasts from July 13, 2026 - October 6, 2026. While work hours are flexible, the are during normal daytime hours. The Fellowship is made possible through the Gladys Brooks Foundation.

The Saint Joseph’s University Archives and Special Collections is seeking a graduate student in the fields of public history, library/information science, or museum studies for a fellowship to assist in the organization, digitization, access, and promotion of its various collections.

The Fellow will apply practical course related knowledge to digitization, archival processing, finding aid creation, and physical and virtual exhibitions. Working in an archival and special collections environment involves both intellectual and physical responsibilities, including research, writing, scanning, photography, file naming, lifting and moving boxes, climbing on ladders to reach higher shelves, cleaning, rearranging materials and putting away supplies.

Projects may include working with Saint Joseph’s collections of oral histories, records of the University, Old Saint Joseph’s Church, and Pharmacy school records and history. The Archives and Special Collections are housed in locations on the Hawk Hill campus.

The ability to work collaboratively and independently with attention to detail is necessary. The fellow should be able to support the day to day operations of the department, which are diverse and challenging. Patience and persistence is required.

Essential Duties & Responsibilities:  (include but are not limited to)

• Assist archivist with organization of specialized collection within archives and special collections 

• Work independently on assigned projects

• Organizing and providing metadata to digitized files 

• Writing and editing archival documents clearly

Minimum Qualifications: (Education/Training and Experience)

Required:

• Completed or in-process Masters degree in relevant field (public history, library/information science, or museum studies)

• Familiarity with archives and preservation

Preferred:

• Archival studies certificate or degree emphasis

• Demonstrable familiarity with archival theory, practice and applications related to digital repositories, archives and special collections

• Demonstrable familiarity and/or experience in cataloging and metadata creation

• Basic reading proficiency in Spanish, Latin or German may be a help

Physical Requirements and/or Unusual Work Hours:

• This position will require lifting up to 20 pounds and the manipulation of fragile materials

Pay Transparency:

This position has a fixed starting rate of $20.00 per hour.

Notice to Out of State Applicants:

Saint Joseph’s University may only consider applicants from Pennsylvania, New Jersey, New York (not including New York City zip codes), and Delaware (Delaware residents must regularly be present for over 50% of work time on an SJU campus).  If an employee must relocate to meet these conditions, financial assistance may be available but is not guaranteed.

Saint Joseph’s University is a private, Catholic, Jesuit institution and we expect members of our community to be knowledgeable about – and to make a positive contribution to – our mission. Saint Joseph’s University is an equal opportunity employer that seeks to recruit, develop and retain a talented and diverse workforce. The University is committed to the diversity of its faculty and staff so that our students, our disciplines and our community as a whole can benefit from the multiple perspectives it offers. The University seeks qualified candidates who share our commitment to equity, diversity and inclusion. EOE

Saint Joseph’s University prohibits discrimination on the basis of sex in its programs and activities, including admission and employment, in accordance with Title IX of the Education Amendments of 1972. The Title IX Coordinator is responsible for overseeing compliance with Title IX and other civil rights laws and regulations. To contact the Title IX Coordinator, e-mail titleix@sju.edu, visit Campion Student Center suite 243, or call 610-660-1145. To learn more about the University’s Title IX policies, the process for filing a report or formal complaint of sex discrimination, sexual harassment, or other form of sexual misconduct, and the University’s response to reports and/or formal complaints, please visit www.sju.edu/titleix. Inquiries may also be directed to the Federal agency responsible for enforcing Title IX, the U.S. Department of Education Office for Civil Rights.

Applicant Information & Disclosures

Please review this article of important information pertaining (but not limited) to: Background checks, the Form I-9, Equal Opportunity Employment (EOE), and Title IX.

Pay Transparency & Benefits Overview

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