Vendor Administration Supervisor
Location: Medford, OR (ideal, open to remote)
Comp: The full salary range for this position is RANGE annually. The anticipated starting pay is RANGE, determined by factors such as skills, experience, and organizational considerations. Final compensation will be established through the interview process in accordance with applicable pay equity and transparency laws.
Lithia & Driveway (LAD) is one of the largest global automotive retailers providing a wide array of products and services throughout the ownership lifecycle with a vision to modernize personal transportation solutions wherever, whenever, and however consumers desire. With a mission of "Growth Powered by People," we are propelled by our colleagues and preferred by our customers, making Lithia & Driveway the leading automotive retailer in each of our markets. Our success is fueled by four core values: earning customers for life, improving constantly, taking personal ownership, and having fun. Our entrepreneurial, high-performance culture sets us apart, and our philosophy is straightforward: assemble a team of passionate individuals and cultivate an environment that empowers colleagues to excel. We’d love to have you join us on our journey!
The Vendor Administrator Supervisor is responsible for leadership and oversight of the vendor admin team and workflows. The overall management and maintenance of our Master Vendor file, vendor compliance, and accurate and complete 1099 filing. You will also perform/review Audits as well as monthly reporting.
What You'll Do
Hire, train and evaluate employees to enhance their performance and development
Provide direction and support to team and professional and timely support to the dealerships
Responsible for the overall performance of the team, monitoring their performance, providing timely feedback & assisting them to improve on their identified training needs
Partner with internal stakeholders to continuously refine and simplify our vendor administration processes keeping in mind the user experience
Track and report key functional metrics to reduce expenses and improve vendor effectiveness
Assist with the implementation of goals and objectives of management team
Oversee Vendor administration team to include a successful vendor onboarding process, set up and maintenance and 1099 processing
Oversee the credit card process to ensure policies are followed and audits are timely
Assist in white glove acquisition processes for team
Troubleshoot issues and identify opportunities in workflow and staffing
Set up and success of Transcepta onboarding process
Other responsibilities as assigned.
What You'll Bring
BA/BS in Accounting, Finance, or equivalent experience
3+ years in accounting/AP or vendor management with lead or supervisory experience
Strong knowledge of vendor onboarding, master data accuracy, compliance, and 1099s
Proven ability to coach, develop, and drive team performance
Exceptional attention to detail, urgency, and accuracy
Clear, professional communicator across all levels
Strong analytical skills with a focus on process improvement
Proficient in accounting systems and Excel; vendor tools a plus
We offer best in class industry benefits:
Competitive pay
Medical, Dental and Vision Plans
Paid Holidays & PTO
Short and Long-Term Disability
Paid Life Insurance
401(k) Retirement Plan
Employee Stock Purchase Plan
Lithia Learning Center
Vehicle Purchase Discounts
Wellness Programs
High School graduate or equivalent, 18 years or older required. We are a drug free workplace. We are committed to equal employment opportunity (regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status). We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.