AP Financial Accountant I

Job Title

AP Financial Accountant I

Agency

Texas A&M University - San Antonio

Department

Accounting Services

Proposed Minimum Salary

Commensurate

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

AP Financial Accountant I, under direction, performs entry-level professional accounting and support accounts payable functions.

Responsibilities:

50% Financial Accounting and Reconciliation

• Enters, reviews, and reconciles vouchers, expense reports, and requisitions.

• Performs accounting work to include the recording, examining, and analyzing of financial records, documents, or reports.

• Monitors the accounts payable email inbox for vendor invoice submission on a timely basis.

• Initiates wire payments in the accounting system for the treasury to process.

• Prepare routine financial reports and involved in Annual Financial Reporting.

• Support in processing and correcting accounting corrections.

• Audits accounting and financial documents for accuracy and completeness.

• Reconciles accounts and investigates discrepancies to report findings.

• Assures compliance with standards, policies, and procedures.

30% Financial System Maintenance and Support

• Maintains business files and assists with specialized business projects and activities.

• Investigates errors in transactions and coordinates appropriate corrective action.

• Performs foreign vendor set up in software and quarterly reporting.

• Processing of check printing, void checks, and ACH returns

• Prepares documents and reports for year-end and new-year start-up activities.

• Prepares routine specifications and documents.

• Disseminates business information to faculty, staff, and students.

• Provides technical assistance regarding accounting procedures and financial systems.

• Prepares and reviews electronic documents.

10% General Accounting Assistance and Support

• Answers general accounting questions.

• Provides technical assistance regarding accounting procedures to group settings and one-on-one settings.

• Responds to routine inquiries from vendors and other business units.

• Assists with compiling and responding to open records requests and audits.

• Research discrepancies and report findings related to accounting and financial systems.

• Assists with preparing the 1099-NEC, 1099-MISC, and 1099-INT forms for the agency.

10% Compliance and Training

• Assures compliance with standards, policies, and procedures.

• Ensure proper training is up to date, and access requested is appropriate for job duties.

• Serves as the AP records liaison and coordinates with other Finance records coordinators to ensure compliance with agency records management policies.

• Other duties assigned.

This position is security sensitive. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules, and procedures. Must perform all tasks and job responsibilities safely without injury to self or others in compliance with System and University safety requirements.

Required Education and Experience:

• Bachelor’s degree or higher in related field.

Preferred Education and Experience:

• Accounting experience in a business office.

Required Licenses and Certifications: None

Knowledge, Skills and Abilities:

• Ability to multitask and work cooperatively with others.

• Ability to engage in meetings.

• Oral and written communication skills.

• Customer service skills.

Physical Requirements: None

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.