Job Title
Advancement Systems AnalystAgency
Tarleton State UniversityDepartment
Division of Institutional AdvancementProposed Minimum Salary
CommensurateJob Location
Stephenville, TexasJob Type
StaffJob Description
Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Advancement Systems Analyst in the Department of Institutional Advancement. As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco, along with a robust online community that extends our reach even further.
At the heart of it all is Stephenville, where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.
No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond
The Advancement Systems Analyst supports Tarleton State University’s fundraising, alumni engagement, and constituent relations programs by managing and optimizing advancement systems—particularly Constituent Relationship Management (CRM) platforms and related technologies. Under the direction of the Vice President for Advancement/Executive Director of the Tarleton State University Foundation and the Director of Advancement Services, and working closely with the Associate Vice President for Development, this position ensures the stability, accuracy, and efficiency of advancement systems, enhances user experience, and supports data integrity and reporting needs across the division.
This role provides critical technical support, designs and implements system improvements, and ensures advancement systems meet the evolving needs of the university’s fundraising and engagement strategies.
Position is in-office, located in Stephenville, Texas with work hours of Monday to Friday; from 8am to 5pm or as work requirements indicate. Serves as Campus Security Authority (CSA).
Key Responsibilities
System Administration & Support
Administer, maintain, and optimize CRM and advancement systems (e.g., Raiser’s Edge, Salesforce Advancement) to ensure reliability and performance.
Troubleshoot and resolve system issues; coordinate technical support with vendors and IT partners.
Implement system configurations, upgrades, and integrations to meet business needs, including integrations with giving platforms and accounting systems.
Collaborate with advancement, gift processing, prospect research, foundation, and development teams to streamline data processes, segmentation (for appeals, stewardship and events) and workflows.
System Analysis & Design
Evaluate existing advancement processes and systems to identify inefficiencies or areas for improvement.
Recommend and design new workflows, automation, and solutions to enhance user productivity and system functionality.
Document system processes, configurations, and standard operating procedures.
User Training & Support
Provide ongoing training and technical guidance to advancement staff on CRM functionality, data entry standards, and best practices.
Develop user manuals, knowledge base articles, and other instructional materials.
Serve as a primary point of contact for system-related inquiries and issue resolution.
Data Management & Integrity
Oversee data standards and ensure the integrity, accuracy, and consistency of records across advancement systems.
Collaborate with data and gift processing teams to maintain clean, accurate, and secure constituent data.
Support the development of reports and dashboards that inform operational and strategic decision-making.
Collaboration & Technology Strategy
Partner with IT, advancement, and finance teams to align technology solutions with institutional goals.
Research and evaluate new software, integrations, and emerging technologies to enhance advancement operations and make recommendations for strategic investments in system updates, optimizations, and/or replacements.
Assist in long-term planning for system growth, scalability, and modernization.
Additional Duties
Contribute to project planning and implementation of new advancement technologies.
Perform other duties as assigned in support of the university’s advancement mission.
Minimum Requirements
Required Education & Experience:
Bachelor’s degree in Information Systems, Business, Data Analytics, or a closely related field. Additional experience may be considered in lieu of degree.
At least four (4) years of experience in system administration, advancement services, or a related field
Required Knowledge, Skills, and Abilities:
Technical Proficiency: Demonstrated experience managing or supporting CRM systems such as Raiser’s Edge or Salesforce; Familiarity with data management, system integration, and reporting tools; Proficiency with Microsoft Office Suite and data visualization software (e.g., Tableau, Power BI) preferred.
Analytical & Problem-Solving Skills: Strong diagnostic and troubleshooting abilities for system and process issues; Capacity to translate functional requirements into technical solutions; Detail-oriented with a commitment to maintaining high data quality standards.
Communication & Collaboration: Excellent written and verbal communication skills with both technical and non-technical audiences; Ability to work collaboratively in a team environment and manage multiple priorities; Experience in higher education or nonprofit advancement preferred.
Strong knowledge of data privacy regulations and ethical data practices.
Strong organizational and time-management skills with minimal supervision required.
Preferred
Strong organizational and time-management skills with minimal supervision required.
Compensation & Benefits
Salary: Commensurate with experience
Salary Range:
The target base annual salary range is $71,204 up to $94,487 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position. We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.
Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.
Application Procedure:
During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.
Employment applications must include:
Completed online application
Cover Letter / Letter of Interest addressing qualifications
Curriculum Vitae or Resume
At least 3 current professional references and their full contact information
Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.